Office Manager; Part-Time

Your Growth Unleashed

Where your journey begins and your potential shines

At Synpulse, we don’t just consult – we transform. As a leading global management and technology consultancy with Swiss roots, we empower financial institutions to navigate change and seize new opportunities. Since 1996, we've been shaping the future of financial services by delivering cutting‑edge expertise in strategy, operations, and technology to banks and insurers worldwide.

Synpulse USA is seeking a reliable and detail‑oriented Part‑Time Office Manager to support the day‑to‑day operations of our New York City and Toronto offices, based out of the office in New York City. This role is essential to ensuring smooth office administration, coordinating logistics, supporting employee needs, and managing internal events. The ideal candidate is proactive, organized, and comfortable juggling multiple responsibilities in a professional services environment.

The role requires the incumbent to be in the office three days a week.

• Prior experience in office management, administrative support, or operations (professional services environment preferred)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities independently
• Excellent communication and coordination skills
• Comfortable working with vendors, building management, and internal stakeholders
• Proficiency with common office tools (email, calendars, spreadsheets, MS Office)
• Ability to work part‑time on‑site in New York City

• Manage general office administration, including supply ordering, inventory tracking, and office restocking
• Monitor office mail, including receiving, distributing, and coordinating outgoing shipments
• Oversee office supplies, equipment maintenance, and facilities management
• Submit, track and follow up on building management tickets related to office facilities and maintenance
• Serve as the primary point of contact for office‑related vendors and building management
• Submit and maintain receipts for purchases on company credit card and review expense reports for approval/rejection

• Coordinate laptop logistics, including receiving, shipping and tracking equipment for employees
• Support onboarding and off‑boarding processes by ensuring timely equipment delivery and return

• Coordinate internal photoshoots, including scheduling, logistics and vendor communication

• Support planning and execution of internal and external events, including:
• Food and hospitality arrangements for trainings and traveling staff
• Town Hall meetings and events
• Cultural and community events
• Coordinate event logistics such as venues, catering, materials, and on‑site support

• Manage relationships with swag and merchandise vendors
• Coordinate ordering, inventory, and distribution of branded materials

• Global transformation company with expertise in the financial space and the latest technologies
• Hybrid working environment

• Resume

This role pays $25 per hour.

Should you have any queries, please contact our TA Partner. To know more about Life @ Synpulse, follow us on Linked In and check out our Careers page.