More jobs:
Document Control Specialist
Job in
New York, New York County, New York, 10261, USA
Listed on 2026-02-28
Listing for:
Zolon Tech Inc.
Contract
position Listed on 2026-02-28
Job specializations:
-
Administrative/Clerical
Data Entry
Job Description & How to Apply Below
Job Title:
Utilities Documentation Specialist
Location:
Bronx, NY 10473 (Hybrid – 3 days onsite, 2 days remote)
Duration: 6-month contract (potential extension)
Job Description:
Responsibilities- Update, edit, and restructure documents in Excel, Word, and Adobe (PDF) for improved clarity and efficiency.
- Modernize and standardize forms (layout, formatting, naming conventions, version control).
- Develop and refine templates, checklists, and operational forms for field and office use.
- Convert paper-based documents into digital, fillable, and automated formats.
- Review documentation to eliminate inefficiencies and improve workflow.
- Maintain organized, accurate, and up-to-date document repositories.
- Strong proficiency in Microsoft Excel, Word, and Adobe Acrobat (PDF editing).
- Ability to read and interpret maps, schematics, and technical drawings (utility/natural gas preferred).
- Experience organizing and updating technical documentation and system references.
- Strong technical review and interpretation skills.
- Familiarity with GIS or mapping tools.
- Knowledge of utility operations, construction workflows, or field documentation.
- Background in natural gas, electric, water, or related utility industries.
- Strong communication, collaboration, and organizational skills.
- Ability to work independently with high attention to detail.
- Overhaul and modernize 66 operational forms.
- Standardize formatting and improve regulatory compliance and usability.
- Convert paper-based processes into structured digital tools.
- Rebuild and streamline a 500-page document repository (year-end deadline).
- Assess document structure and redesign for workflow efficiency.
- Review and interpret transmission gas system maps and documentation.
- Support threat identification, risk mitigation, and operational data collection.
- Maintain accurate system records and assist with documentation requests.
- Improve documentation of geographic and system data.
- GIS experience.
- Transmission or field operations support background.
- Experience modernizing legacy documentation systems.
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