Exeuctive Assistant + Office Manager; Series

This is a hybrid Executive Assistant + Office Manager + Culture Operator role at a Series A company. You will own the day-to-day logistics of the founder’s schedule, office operations, and internal team experience — ensuring the company runs smoothly and the founder can stay focused on high-impact work. This is an in-office, high-trust, high-responsibility role for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.

We’re looking for an exceptionally organized, high-ownership operator who is proactive, detail‑obsessed, and thrives in a fast‑paced, in-office startup environment where no task is too small. The ideal candidate is highly trustworthy, polished, and execution‑focused, with strong calendar, logistics, and administrative skills and the ability to seamlessly support both founder priorities and daily office operations.

• Own and manage the founder’s calendar with precision and foresight
• Coordinate meetings, calls, and travel across time zones
• Anticipate scheduling conflicts and proactively optimize daily flow
• Handle company and personal administrative tasks for the founder
• Track key follow‑ups, reminders, and action items
• Manage inbox triage and logistics when needed

• Plan and book complex travel (flights, hotels, ground transport)
• Create detailed itineraries for founder and team travel
• Handle last‑minute changes and travel issues seamlessly
• Coordinate offsites, conferences, and partner visits

• Ensure the office is clean, organized, and fully operational
• Light daily office upkeep (including bathrooms, kitchen, and common areas)
• Manage office supplies, snacks, and equipment
• Coordinate vendors, deliveries, and office maintenance
• Maintain a high‑functioning, professional workspace environment

• Organize team events, celebrations, and offsites
• Help foster a positive, energetic, and high‑performance office culture
• Support onboarding logistics for new hires
• Create a welcoming and polished in‑office experience
• Be a go‑to resource for day‑to‑day team needs

• Assist with internal coordination across leadership and team
• Support light HR/admin processes (documents, scheduling, coordination)
• Help organize internal trackers, documents, and operational workflows
• Execute special projects as needed