Managing Clerk

The Managing Clerk will support the Managing Attorney’s Office with litigation calendaring, electronic court filings, and docket management. This role is central to ensuring the firm’s filings, calendars, and court-related operations run with precision and efficiency. The Managing Clerk is the non-lawyer operational lead and will work closely with the Managing Attorney to facilitate timely, compliant filings while supporting attorneys and staff across a wide range of complex litigation matters.

• Serve as the primary resource for attorneys and staff on federal, state, and local rules, judges’ practices, and procedural requirements.
• Review documents before service and filing to ensure compliance and identify procedural risks.
• Interpret court orders, calculate deadlines, and ensure accurate entry into Court Alert Case Management and Outlook calendars.
• Oversee the accuracy, consistency, and timeliness of all docketing and calendaring work performed by the Assistant Managing Clerk and support staff.
• Personally manage complex, high-risk, or time-sensitive filings in federal, state, and local courts (primarily NY and NJ).
• Supervise the AMC and litigation support staff in preparing routine filings, reviewing for rule compliance, and correcting deficiencies.
• Coordinate physical filings, emergency submissions, and service of process, ensuring cost-effective and reliable execution.
• Resolve procedural questions related to filing logistics, rejected filings, or jurisdiction-specific quirks before escalating to the Managing Attorney.
• Oversee docket monitoring across all active matters, ensuring timely updates based on CM/ECF, PACER, and state court notifications.
• Maintain and audit docketing profiles for accuracy, completeness, and compliance with firmwide standards.
• Implement process improvements within the docketing and calendaring systems to reduce risk and improve efficiency.
• Supervise the Assistant Managing Clerk, litigation assistants, and docketing staff in day-to-day procedural tasks.
• Assign and manage workload distribution for filings, calendaring tasks, service requests, and vendor work.
• Train staff on federal and state filing procedures, service requirements, deadline calculation, and procedural best practices.
• Coordinate with third-party vendors for service of process, printing, and filing logistics, ensuring reliability and adherence to firm expectations.
• Identify potential procedural issues, filing defects, or deadline risks early and coordinate solutions with case teams.
• Develop and implement best practices to minimize missed deadlines, filing errors, and compliance failures.
• Conduct quality checks of AMC and staff work product and maintain consistency across all litigation matters.
• Escalate high-risk procedural issues to the Managing Attorney as appropriate.
• Assist with onboarding new matters and establishing accurate docketing profiles.
• Monitor cases for court decisions, orders, and upcoming deadlines requiring action.

• Prior Managing Clerk or Assistant Managing Clerk experience required.
• Bachelor’s degree required, paralegal certificate or equivalent procedural training a plus.
• Minimum 8 years of litigation docketing, calendaring, or court-operations experience across multiple jurisdictions.
• Familiarity with Court Alert preferred.
• Deep procedural knowledge of NY and federal court rules, and e-filing systems including CM/ECF, PACER, NYSCEF.
• Experience supervising staff and running daily filing and calendaring operations.
• Strong judgment in identifying procedural risk and resolving filing-related issues.
• Strong understanding of litigation workflows and experience leading teams in deadline-driven environments.
• Exceptional attention to detail, organizational discipline, and written/verbal communication skills.
• Sound judgment in assessing procedural risk and coordinating solutions across case teams.
• Availability for late filings required.

This is an exempt position and the annual salary range for this role is $150,000 to $180,000, commensurate with experience. This salary range reflects estimated base salary. Total cash compensation will be higher when factoring in year-end bonus and benefits.

Selendy Gay PLLC is an Equal Opportunity Employer