Administrative Coordinator

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Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.

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HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Regular Full time

The base pay scale for this position is $30.77 - $46.84. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation.

The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

The Administrative Coordinator will provide high-level, comprehensive support to Drs. Peter Fabricant and David Scher in their capacity as Associate Program Directors for the Orthopedic Residency program. The role manages their day-to-day schedules, organizing and preparing for meetings, and acting as the point of contact among executives, employees, clients, and other external partners. The position also assists with strategic planning of programs and initiatives, coordinating meetings and retreats, and preparing correspondence and letters on behalf of Drs.

Fabricant and Scher. Additionally, the position supports the physicians with special projects and initiatives.

In this role, the applicant must exhibit the ability to transcribe material of a highly confidential nature, as well as compose letters and initiate correspondence for review by Executives. Additionally, promoting a professional atmosphere through courteous communication, cooperation, and respect for patients, visitors, colleagues, and members of the health care team is essential.

• Administrative responsibilities may include:
• Act as the point of contact among executives, employees, and other external partners
• Manage calendars and coordinate meetings
• Manage information flow in a timely and accurate manner
• Organize travel and accommodations for business trips/offsite conferences
• Prepare and submit travel-related expenses following each business trip or offsite conference/meeting and keeping record of paid/unpaid reimbursements
• Assist in planning of academic programs and activities for the residency
• Regularly attend and participate in meetings between Drs. Fabricant and Scher and members of the Academic Training Staff, facilitating follow up on action items
• Adeptly handle administrative matters including screening calls, managing calendars, planning meetings, making travel arrangements, processing reimbursements, check requests, and invoice payments
• Interact professionally with all levels of staff and maintain the highest level of confidentiality maintaining tact and diplomacy in handling sensitive issues
• Collaborate, participate, and lead strategic initiatives and projects at the direction of Drs. Scher and Fabricant
• Help support the planning and coordination of Pediatric rotation of the Orthopedic Residency under the leadership of the Pediatric Education Director including assistance with scheduling, coordination and other education related activities
• Collaborate and work with Physician’s clinical office staff to ensure schedule alignment.

• Minimum…