Personal Executive Assistant

Personal Executive Assistant

Location:

New York, NY
Position Type:
Part-Time

Schedule:

Three Days Per Week, 9:00 AM – 5:00 PM
Salary:
Based on Experience

We are seeking an experienced, highly organized, and exceptionally detail-oriented Personal Executive Assistant to provide direct support in both administrative and financial matters. This is a part-time role for someone who is smart, proactive, and genuinely invested in doing excellent work.

The ideal candidate is hyper‑organized, computer proficient, and capable of managing a wide range of responsibilities with precision and discretion. This role requires someone who takes ownership of tasks, anticipates needs, and approaches responsibilities with care and professionalism.

• Manage complex scheduling
  , appointments, and calendar coordination
• Oversee personal financial organization
  , including tracking expenses and maintaining accurate records
• Utilize Quick Books to manage personal financials and investments
• Prepare financial summaries and organize documentation
• Coordinate bill payments and maintain payment schedules
• Handle confidential matters with discretion and integrity
• Maintain organized digital and physical filing systems
• Conduct research and compile information as needed
• Communicate professionally with vendors, service providers, and other contacts
• Anticipate needs and proactively manage tasks to ensure smooth day‑to‑day operations

• Advanced organizational skills with exceptional attention to detail
• High level of computer proficiency
• Proficiency in Quick Books is required
• Ability to manage financial records accurately and responsibly
• Strong analytical and problem‑solving skills
• Professional, discreet, and trustworthy
• Self‑motivated with a strong sense of ownership
• Genuinely cares about quality of work and long‑term contribution