Meeting & Event Coordinator

Job Summary

Rapport, a specialized division of FLIK Hospitality Group, focuses on guest and employee services, meeting and event planning, and conference center management. The Meeting & Event Coordinator will work closely with executives and administrative staff to ensure seamless planning and coordination of meetings, conferences, and other events at multiple locations in New York and New Jersey, with occasional travel to other East Coast and Central region sites.

Salary: $60,000/Yr – $75,000/Yr.

• Handle meeting room bookings, using the reservation system (EMS), and strategically assign meeting space to maximize utilization.
• Coordinate services for meetings, including audio‑visual requirements, catering, room set‑ups, signage, and distribution of materials, and liaise between clients and vendors.
• Execute events as support or lead, including set‑up and tear‑down of meeting space and catering.
• Produce event resumes and host pre‑conferences and post‑conferences with clients and onsite teams.
• Obtain correct approval and billing information for all expense‑related activity, monitor accuracy, and keep within client budgets.
• Manage post‑meeting surveys and work with leadership on improvements.
• Identify booking conflicts, suggest solutions, and discuss unresolved conflicts with the Conference Center Manager/GS Manager.
• Verify meeting rooms are set‑up correctly with proper equipment and amenities before meetings and greet hosts upon arrival.
• Lift 30–50 lbs. if needed.
• Respond to phone calls and emails with new meeting requests and special add‑on information for existing meetings.
• Provide lunchtime and short‑term coverage for Office services staff.
• Develop and share ideas that enhance the meeting experience at all locations.
• Conduct opening and closing walkthroughs, report discrepancies, and address issues via service tickets.
• Resolve space or amenities related issues to ensure an elevated user experience.
• Perform other duties as required.

• Previously managed corporate or social events and meetings.
• Basic logistical planning experience.
• Experience sourcing and managing vendors.
• Understanding of food services and catering;
  Serv Safe Certified preferred.

• Medical
• Dental
• Vision
• Life Insurance / AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Compass Group is an equal opportunity employer. We are committed to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. We consider all qualified applicants, including those with a criminal history, in a manner consistent with applicable federal, state, and local laws and fairness initiatives.

Applications are accepted on an ongoing basis.

Rapport maintains a drug‑free workplace.

Req .

Rapport is a specialized division of FLIK Hospitality Group.