Senior Executive Assistant

About the role

As a trusted partner to senior leadership, you will play a critical role in driving operational excellence and enabling strategic priorities within our Health Division. This is more than an administrative role— it is an opportunity to influence outcomes, anticipate needs, and ensure our executives can focus on what matters most. If you thrive in a fast-paced, dynamic environment and take pride in delivering seamless support with professionalism and discretion, we want you on our team.

• Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency.
• Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality.
• Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution.
• Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance.

• Assist with information gathering, data management, and presentations for special projects, team meetings, and communications.
• Support planning for monthly division meetings, annual strategy sessions, and other corporate events.

• Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines.
• Prepare and process expense reports, recognition awards, and time-off tracking.
• Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies.

• Provide coverage for the Executive Assistant to the CEO during peak periods or vacations.

• Performs other duties as assigned.

• High School Degree required;
  College degree or higher education courses are a plus.

• Minimum 5 years supporting VP-level or above executives in a global organization.
• Experience managing multiple time zones and large volumes of information.
• Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Familiarity with project management best practices.

• Exceptional organizational, planning, and time management skills.
• Ability to adapt processes and anticipate operational issues.
• Strong judgment and problem-solving skills in a matrixed environment.
• High attention to detail and ability to maintain confidentiality.
• Professional demeanor with excellent verbal and written communication skills.
• Ability to build strong relationships internally and externally.
• Flexibility to tend to urgent matters outside of normal business hours.

Hybrid in office 2 days a week preferred in New York or Philadelphia office

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Target salary range CA, CT, CO, DC, HI, IL, MA, MD, MN, NY, RI, WA: $76,350 - $105,700