Department Administrator, Jacobs School of Medicine and Biomedical Sciences

Department Administrator, Jacobs School of Medicine and Biomedical Sciences

The Jacobs School of Medicine and Biomedical Sciences is seeking candidates for the Department Administrator role. The Department Administrator plays a vital role in coordinating all administrative activities for the department and manages a broad range of responsibilities—including Finance, Human Resources, and additional operational support—to ensure the department runs smoothly and effectively. The role is a key partner to the Department Chair, faculty, and staff, and acts as a liaison to the Office of Resource Management.

• Develop, monitor, and manage departmental budgets; oversee expenditures; and prepare comprehensive monthly and annual financial reports for departmental and school leadership.
• Manage financial transactions, reimbursements, and procurement processes using university systems (e.g., Shop Blue, Concur).
• Prepare and process all personnel transactions, including faculty appointments, promotions, and tenure dossiers.
• Serve as the department’s HR recruitment specialist by coordinating staff and faculty searches, managing candidate outreach, and guiding each stage of the hiring process.
• Provide broad administrative and academic support, which may include course scheduling, overseeing departmental communications, and coordinating departmental events.

• Bachelor’s degree with 2 years of experience.

• Working knowledge of SUNY and State policies and procedures.
• Familiarity with UB systems (SIRI, Shop Blue, ePTF, UB Jobs, etc.).

Salary Range: $57,151 – $65,000. Benefits are offered to enhance well‑being and success.

Downtown Campus.

Full‑Time.

University at Buffalo is an affirmative action/equal opportunity employer and welcomes all to apply, including veterans and individuals with disabilities. We are committed to increasing diversity among our faculty and strongly encourage individuals from underrepresented groups to apply. Arrangements will be made for applicants with a disability upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity or by phone .