Operations Manager- Network & Vendor Relations; NY

Who We Are

Excellence Community Schools is a nonprofit charter management organization that prepares young people to compete for and succeed in top-tier high schools. Through our Bronx and Stamford Excellence schools, we cultivate intellectual, artistic, social, emotional, and ethical development within a caring and rigorous academic environment.

The Operations Assistant will help organize and run the daily administrative operations of the facility, support a myriad of office tasks, and work diligently under the supervision of the Director of Vendor Relations and Billing. The ideal candidate will possess a keen attention to detail, be highly organized, have excellent interpersonal and communication skills, maintain confidentiality, and have excellent problem-solving skills.

• Administrative Support& Office Operations
• Manageofficefunctionsandprovideassistanceto networkstaff.
• Sort anddistributecommunicationsina timely manner.
• Manage building intercomcommunications.
• Providegeneralsupportto visitors and callers.
• Manage storageand supplyareas.
• Organize andmonitorsupply levels,receivedeliveries,and verify items received.
• Manage and address office-related issues as they arise.
• Process and manage vendor time sheets.
• Coordinate onboarding of vendors.
• Maintaintrustingrelationshipswith suppliers,customers,and colleagues.
• Organize andmaintaindigital filing system for contracts and compliance documentationtoensure secure and organized archiving of vendor and billing documentation.
• Manageand track vendorpurchaseorders, ensuringtimelyprocessing and filing.
• Assistin thecollectionand management of insurance documentation from all current and potential vendors.
• Manage accounts for fireand burglaralarm services, ensuring contracts are current.
• Provide regular updatesonpending tasks.
• Participate in weekly meetings with multiple stakeholders as needed
• Support scheduling of conferences rooms and events
• Performs other duties as assigned.

• Minimum3years ofworkexperience in office or operations management, preferably in a nonprofit or educational setting
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in Microsoft Office Suite(Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability tomaintainconfidentiality, work independently, and take initiative in solving problems.

• Starting salary $60,000. Salary iscommensuratewith experience and qualifications.
• Short-term, Long-term Disability benefits, and Life Insurance