Administrative Assistant to Investment Professionals

Overview

A Prominent New York-based billion-dollar hedge fund in Midtown Manhattan is seeking an Administrative Assistant to support a 4-5 person team. These are the nicest people – great dynamic and everyone gets along/likes each other! Candidates must have a minimum of 2+ years of applicable administrative experience and a Bachelor’s degree is required. They should be extremely polished and professional, flexible, positive, team-oriented, smart, proactive, detail-oriented, high energy, accustomed to working in a fast-paced environment, and possess excellent interpersonal and communication skills.

This is an incredible opportunity for someone looking to work for a dynamic team at a brand-named hedge fund!

• Provide high-level administrative support to a team comprised of 4-5 Investment Professionals and back up coverage to 2 other Administrative team members.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments, ensuring each team member is prepared; manage and maintain busy and ever-changing calendars.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Prepare, process, and submit expense reports.
• Screen and answer phone calls.
• Assist with basic finance research.
• Register Analysts for conferences and help coordinate 1:1 management meetings.
• Minimal personal work for most senior team members may be required, including personal travel, doctor’s appointments, dinner reservations, etc.

• Minimum of 2-4+ years of applicable administrative supporting senior-level executives in fast-paced, demanding environment.
• Bachelor’s degree required.
• Excellent communication skills – phone / email.
• Exceptional organizational and multi-tasking skills.
• True team player.
• Ability to remain calm and composed during demanding periods – “thick skinned” personality with a real sense of urgency.
• Proactive, motivated, “can do” attitude.
• Willingness to go above and beyond; covering some personal tasks.
• Committed, mature and hard-working with interest in growth and longevity with company.
• Proficient in MS Outlook and Microsoft Office Suite.

Salary depends on experience (90-110k+) plus discretionary bonus eligibility, excellent benefit program (medical, dental, vision, and 401k with a day 1 start), catered daily lunch, well-stocked pantry for breakfast and snacks, etc. Hours are 8:00am-5:00pm, with flexibility as needed. Hybrid work schedule (the first 90 days will be 4 days in office / 1 day remote and after 90 days it will be 3 days in office / 2 days remote).

The Solomon Page Distinction:
Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.

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Opportunity Awaits.