Administrative Specialist

Division/Program Summary

The New York City Department of Health and Mental Hygiene (DOHMH) is expanding home visiting in NYC and streamlining how providers, organizations, and community residents can access quality home-visiting services. The goal is to improve maternal and child health and well-being by matching families’ assessed risks to evidence-based (EB) or evidence-generating (EG) home visiting (HV) models that are most appropriate for them based on their needs, and to connect them to other resources as needed.

Racial, ethnic, and socioeconomic inequities create disparate outcomes in certain neighborhoods as compared with the rest of the city, and providing services beginning in the prenatal through postpartum period is vital to improving these outcomes. In addition, recent attention to inequities in maternal morbidity and mortality, especially in New York City, points to the need for more respectful maternity care and greater agency for people during childbirth, both of which the program’s staff will facilitate, in partnership with community stakeholders.
DOHMH’s New Family Home Visits (NFHV) program will serve families from pregnancy through the postpartum period. NFHV incorporates a strong mental-health and chronic-disease focus, including screening for diabetes, hypertension, maternal depression, and anxiety, along with referrals to needed services.
We are seeking a candidate who is able to inspire, influence and enable others to achieve a specific mission and meet program goals.

The Principal Administrative Assistant (PAA) for this innovative initiative will provide administrative support to the Program Director and Initiatives Manager in the establishment of systems and processes in support of successful programmatic completion.

• Provide administrative support to the Program Manager including but not limited to updating and scheduling appointments on Outlook calendars, answering telephone and keeping track of messages, processing invoices for travel, developing spreadsheets to track program statistics and materials, entering data, maintaining up-to-date records and distributing information as needed.
• Support Program recruitment efforts, scheduling interviews and submission of hiring packets to the Division Administration Unit.
• Coordinate logistics and participate in meetings and events;
  Draft and distribute announcements and agendas;
  Prepare and distribute minutes;
  Collaborate with staff;
  Distribute and manage post- meeting/event surveys;
  Maintain correspondence lists and communicate with Program partners/vendors when needed.
• Develop, generate and respond to reports, letters and other communications for internal and external use.
• Prepare and track purchase requisitions and order supplies. Ensure paperwork is submitted to the Administrative Unit in a timely manner.
• Prepare items required for budget justifications.
• Prepare and submit reports and assist with preparing presentations as needed.
• Work closely with Director/Managers to coordinate activities and utilize problem solving skills to accomplish tasks.
• Participate in Program-sponsored events, for example: crib distribution and assist senior management in other assignments.

• Benefits:
  City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy:
  Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department)…