Legal Executive Assistant

An international and growing law firm is currently seeking an experienced Legal Executive Assistant to provide administrative support to Partners and Associates within the following practice groups - Corporate Finance or Commercial Litigation.

Responsibilities include:

• Screens and routes calls, reviews and transcribes voicemails, responds to routine inquiries
• Opens, sorts and processes attorney mail
• Manages emails in Outlook which includes reviewing, drafting, sending and printing emails
• Manages Outlook calendar on behalf of attorneys
• Creates and maintains client contacts in Outlook
• Prepares, formats, types and distributes correspondence and other documents using excellent proofreading skills
• Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects
• Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings
• Coordinates conflict checks and new matter memo process
• Coordinates travel arrangements and prepares expense reports
• Completes time entry on behalf of attorneys
• Organizes and maintains legal correspondence and document files
• Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives
• Completes various other assigned administrative tasks such as photocopying, printing, scan documents to PDF and save to File Site, faxes, creating labels, etc.
• Participation in projects as requested

• A minimum of 5 years’ experience
• The ideal candidate for this position will be someone with experience as a legal executive/administrative assistant within a law firm
• Strong computer and administrative skills to proactively manage duties and responsibilities in an organized, efficient manner
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Ability to anticipate needs and exercise independent judgment
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills