Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Overview

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project.

Our Values Shape The Way We Consult, And Define The People We Want To Join Us On Our Journey. They Are:

• Safety First - Going Home Safe And Well
• Client Focus - Deliver On Our Promise
• Integrity - Always Do The Right Thing
• Create Opportunity - For Our People To Excel

• Providing reception support, answering telephone and taking messages where necessary, ensuring they are passed on to the relevant party immediately.
• Distributing internal and external mail.
• Ordering office refreshments/meeting lunches.
• Assisting with typing minutes, agendas and notices.
• Creating signs/documents as required.
• Maintaining filing systems.
• Reporting any site related IT problems to helpdesk.
• Meeting and greeting guests as the face of the organisation.
• Ensuring visitors/guests sign in on arrival.
• Organising refreshments for meetings/visitors.
• Providing office diary management support, i.e. booking meeting rooms.
• Receiving deliveries and handling incoming and outgoing post.
• Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

• Good IT knowledge covering Excel, Word, Outlook.
• Good typing skills.
• Experience in an administration capacity; previous experience in a construction environment.
• Experience of web-based applications/software.
• Knowledge and use of document control.
• Personal effectiveness e.g. stakeholder management, effective communicator.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.