Executive Assistant

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long‑term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

We’re seeking an Administrative Assistant to perform duties such as scheduling meetings, keeping calendars, making travel arrangements, setting up conference rooms, answering and directing incoming phone calls, assisting with the production and distribution of mailings, opening and sorting incoming mail, photocopying, and maintaining informational files, supplies and office equipment. You will be the primary contact for handling confidential business matters, including coordination and communication with the Bank’s external clients and internal department heads.

In addition, you will generate business correspondence, arrange official trips, and coordinate extensive board meetings.

• Perform duties such as scheduling meetings, keeping calendars, making travel arrangements, setting up conference rooms, answering and directing incoming phone calls as appropriate, assisting with the production and distribution of mailings and other materials, opening and sorting incoming mail, photocopying, maintaining office equipment and supplies, and informational files.
• Primary contact for handling confidential business matters including extensive coordination and communication with Bank’s external clients, interaction with internal department heads, generation of business correspondence, arranging official trips, and full coordination of extensive board meetings.
• Process all expenses related to the Executives.
• Perform all other duties as assigned by Executives.
• Cover and assist the neighboring secretaries, especially while being away from their workstation or busy with the usual workload.
• Provide assistance and support to all the bank executives visiting NY.
• Perform related duties and participate in special projects as required.
• Conduct self‑inspection and compliance check.

• 2‑3 years of Executive Administrative experience.
• Excellent organizational and multitasking skills.
• Strong interpersonal skills.
• Bilingual in Japanese/English oral and written skills a plus.
• High degree of proficiency with Microsoft Word/Excel/PowerPoint and Lotus Notes.
• Experience with Access is a plus.

-CIB Staff provide administrative support to BTMUS Registered Representative

• Bachelor's degree or a closely-related discipline, or an equivalent combination of formal education and experience.

The typical base pay range for this role is between $79K - $96K depending on job‑related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance‑based bonuses and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays.

For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary ()

We will consider for employment all qualified applicants, including…