Strategic Executive Assistant to Managing Partner of Boutique VC Firm; hybrid

Overview

Our client, a boutique VC firm in Madison Square, is looking for a strong, hands-on Executive Assistant to support the Managing Partner in a fast-paced, high-volume environment. This is a true execution partner role, owning the day-to-day coordination around the Managing Partner’s time, priorities, and follow-through, and making sure decisions turn into action. The EA will sit at the center of the business, helping manage multiple moving pieces, shifting priorities, and communication across the firm.

This is a high-touch role with the opportunity to grow alongside the Managing Partner as the role and firm continue to evolve. This is an amazing opportunity to join a dynamic group!

Operating System for the Managing Partner

• Own the system for capturing, prioritizing, and tracking all commitments, tasks, and follow-through related to the Managing Partner, and actively keep that system current and moving under changing conditions
• Ensure that decisions, requests, and promises are translated into clear owners, timelines, and next steps
• Notice risks, delays, or ambiguity before they become problems and proactively create structure or resolution
• Maintain a clear, current view of priorities, deadlines, and open loop
• Ensure that nothing important depends on memory or last-minute escalation

Email, Task & Information Flow Management

• Own the full flow of the Managing Partner’s inbox and incoming requests in a high-volume environment, including aggressive triage, prioritization, and decision-making
• Extract and track action items from email, meetings, and conversations
• Ensure tasks are assigned, scheduled, and driven to completion
• Ensure that relevant documents, contacts, and information are properly captured in the firm’s systems (CRM, files, task tools)

Calendar, Scheduling & Travel Management

• Own the Managing Partner’s calendar across professional and personal domains
• Treat the calendar as a strategic asset and actively shape it to reflect priorities, energy, and load, not just meeting requests
• Triage, negotiate, and schedule all meeting requests, including pushing back, restructuring, or declining as needed to protect priorities and focus
• Ensure meetings are well-prepared for and properly documented
• Own end-to-end travel planning and coordination for professional and personal travel

Strategic Cultivation & Relationship Infrastructure

• Support the Managing Partner and Head of Operations & Platform in maintaining a structured view of strategic relationships
• Maintain systems that track key relationships, important dates, and outreach cadence
• Draft or coordinate follow-ups, thank-yous, and outreach as needed
• Ensure that relationship cultivation is proactive, consistent, and well-supported, even during very full or high-pressure periods

Operations Support (As It Flows Through the Managing Partner)

• Ensure that high-volume operational flow does not become a bottleneck or source of drag for the Managing Partner
• Own expense management for everything related to the Managing Partner across all systems
• Support shared account and subscription management for the broader platform
• Act as the coordination point for anything requiring the Managing Partner’s approval, signature or review
• Work closely with the Head of Operations & Platform on operational execution that touches the Managing Partner (fund admin, finance, legal, tax, etc.)
• Own document and data hygiene for everything that flows through the Managing Partner’s inbox, calendar, or signature authority
• Provide light support on personal-adjacent operational matters where they intersect with the Managing Partner’s time and responsibilities

Platform & Strategic Leverage

• Protect and calendar time for strategic thinking and long-range planning
• Help translate ideas, notes, and rough inputs into drafts or usable artifacts quickly and with minimal iteration
• Support a sustainable cadence for writing, speaking, and external presence through coordination and logistics
• Ensure that strategic insights are reflected in priorities, projects, or changes in how the firm operates

• 5+ years of administrative experience. Within finance, start-ups, and supporting a founder, is a huge plus!
• Highly organized – ability to juggle competing priorities and keep multiple moving pieces on track
• Excellent time management and multi-tasking skills
• Ability to effectively and extensively interact with all levels of senior ranking officers
• A calm and flexible approach to handling pressure and ever changing needs
• Resourceful, ambitious and proactive
• Creative problem solver and team player
• Advanced working knowledge of Microsoft Office Suite and proficient with CRM systems
• Bachelor’s Degree preferred

$110-$130K (DOE) + Discretionary Bonus Opportunity + Benefits + 401K + Great PTO

8:30/9am-5:30/6pm (DOE) + Flexibility if needed. This role is in the office 1-2x a week (based on business needs)

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