Real Estate Legal Assistant

Position Summary

The legal assistant will assist attorneys in an energetic and fast-paced environment. The Real Estate Transactional Legal Assistant handles complex and specialized administrative and clerical support activities for the attorneys in addition to coordinating travel, calendaring and other support needs.

• Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments.
• Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters.
• Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and Docu Sign, and assisting with complex filing and closing logistics.
• Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
• Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
• Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients.
• Perform initial conflict checks and open/close client matters and prepare engagement letters.
• Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
• Coordinate travel arrangements and track travel expenses for timely reimbursement.

• High School Diploma in addition to 3 years of real estate experience.
• Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills.
• Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.
• Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.

The salary range for this position is $90K to $115K.