Executive Assistant

Overview

Gourmet Home is a cutting-edge design house and a leading manufacturer of home products, distinguished in the home industry as a company of quality, flexibility, and creativity since 2010. We specialize in Private Label business and carry a full line of our own stock merchandise. We work with many retailers nationwide serving all channels of distribution including Mid-Tier Department Stores, Specialty Stores, Discounters and Mass Merchants.

No customer is too big or too small for Gourmet Home. Our private label programs consist of many of the top retailers in the home industry. Our vertical operations are broad, offering a wide range of selections in almost every category. Gourmet Home designs, manufactures and delivers home products from basic core items to the latest trends.

• Production Duties – respond to suppliers and work closely with Executive to answer any emails and questions that anyone may have.
• Administrative Tasks that facilitate the principal’s ability to effectively lead the agency – including assisting with special projects; collecting and preparing information for meetings with clients, and external parties; create and prepare correspondence; maintain contact lists of suppliers;
  Email inbox and correspondence.
• Proactive in Nature – work closely with Principal to keep them well informed of upcoming meetings, presentations and following up appropriately. Have a sense of what is taking place each week/day and anticipate the needs in advance of meetings, presentations, etc.
• Sit in all team meetings to be informed of all duties that need to be handled, etc.
• Managing complex schedules; performing planning, logistics, and operational work; and providing comprehensive administrative support to ensure the smooth running of a busy office.
• Establish relationships both internally and externally as representation of the principal.
• Project Management – look for ways to streamline operations.
• Assisting with data entry, bill of ladings, production details.

• 2+ years in a business or executive management role
• Excellent communicator in written and verbal form
• Excellent calendar management skills, including the coordination of complex executive meetings
• Strong fluency in MS Office, including Word, Excel, PowerPoint and Outlook
• Experience assisting management with the creation of PowerPoint presentations
• Ability to multi-task while demonstrating a high level of attention to detail
• Ability to collaborate well with staff, clients and vendors at all levels
• Make appropriate, informed decisions regarding priorities and available time
• Ability to complete a high volume of tasks and projects with little guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Excellent judgement is essential
• The desire to learn and grow and take on increasing responsibility
• Uphold a strict level of confidentiality
• Ability to switch gears at a moment’s notice
• Health Insurance
• 401(k)
• Paid Time Off (vacation, sick leave, and holidays)

The salary for this position is $67,000 per year.