Administrative Assistant

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The company built on breakthroughs.
Join us.

Corning is one of the world’s leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches of space, our technologies push the boundaries of what’s possible.

How do we do this? With our people. They break through limitations and expectations– not once in a career, but every day. They help move our company,and the world, forward.

At Corning, there are endless possibilities for making an impact. You can help connect the unconnected, drive the future of automobiles, transform at-home entertainment, and ensure the delivery of lifesaving medicines. And so much more.

Come break through with us.

Corning’s businesses are ever evolving to best serve our customers, industries, and consumers. Today, we accelerate and transform life sciences, mobile consumer electronics, optical communications, display, and automotive markets. We are changing the world with:

• Trusted products that accelerate drug discovery, development, and delivery to save lives
• Damage-resistant cover glass to enhance the devices that keep us connected
• Optical fiber, wireless technologies, and connectivity solutions to carry information and ideas at the speed of light
• Precision glass for advanced displays to deliver richer experiences
• Auto glass and ceramics to drive cleaner, safer, and smarter transportation

Role Purpose

The Administrative Assistant II provides high-level administrative support to multiple departments and project teams, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, maintaining records, processing financial transactions, and assisting with office management. The individual will play a key role in supporting department activities, budgeting processes, and special projects, while serving as a liaison between various stakeholders. Strong organizational skills, attention to detail, and excellent communication are essential for success in this role.

Key Responsibilities:

• Administrative Support:
• Assist staff and management with creating, submitting, and tracking expense reports in Concur to ensure timely reimbursement and compliance with company policies.
• Monitor expense report submissions to ensure they align with departmental budgets, raising potential issues to the appropriate team as needed.
• Provide support for questions or troubleshooting related to the expense reporting process.
• Serve as the primary administrative support for designated staff and project teams.
• Coordinate complex domestic and international travel arrangements, including managing travel documents, visas, group travel, and itineraries.
• Prepare and process expense reports using Concur, monitor spending to ensure activities are conducted within established budgets, and raise issues as needed.
• Office Management and Coordination:
  • Oversee office operations, including supplies and problem-solving for administrative issues.
  • Organize department files, contracts, NDAs, registrations, agreements, and other documents as required.
  • Participate in the EIG Administrative Support Coverage Team to ensure consistent support across departments.
• Event and Meeting Coordination:
  • Plan and manage logistics for department events, meetings, and customer visits, working closely with the SP Events team.
  • Facilitate DARM audits and act as the DARM coordinator for the department.
  • Proofread reports and presentations for high-level meetings for grammatical errors.
• Onboarding and Internal Transition Support:
  • Assist with onboarding for new employees, including orientation and office setup.
  • Provide support for exiting employees, ensuring smooth transitions.
• File and Data Management:
  • Maintain department and project org charts, email distribution lists, and SharePoint sites.
  • Manage quarterly access reviews for multiple SharePoint sites to ensure file integrity and security.
• Safety and Compliance:
  • Serve as the Department Safety Coordinator, monitoring SPITS safety training systems and ensuring compliance.
• Special Projects:
  • Take on non-traditional administrative tasks and…