Hedge Fund-Administrative Assistant-Legal & Compliance

The Windfall is partnering with a Hedge Fund that is seeking to hire an Administrative Assistant. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be part of the Legal & Compliance team supporting the GC, CCO and the team. They foster an empathetic environment with an amazing training program.

This role is working in the office Monday through Fridays from 8:00am-6:00pm with the flexibility for overtime as it is required.

• Manage complex calendars, scheduling internal and external meetings, board meetings, etc.
• Prepare meeting agendas, materials, and follow ups: track action items/deadlines to completion
• Setup conference/video calls and with internal and external parties (make sure technology is workingin conference room)
• Serve as primary point of contact for internal stakeholders and external parties interacting with Legal & Compliance
• Assist with outside counsel invoice processing, and help coordinate the the Legal & Compliance and Finance teams on legal spend reporting and new vendor setup procedures
• Handling of confidential information and materials
• Register and update contacts in internal databases
• Assist in maintaining and organizing legal and compliance records, both physical and electronic
• Even planning/organization for Legal & Compliance team off-site meetings, dinner, etc.
• Exercise sound judgement in escalating issues, managing, priorities and protecting firm interest
• Identify opportunities to streamline administrative and legal/compliance workflows
• Assist with implementation and maintenance of compliance and legal AI platforms
• Monitor attorney’s CLE requirements and license renewal deadlines
• Back-up other EAs
• Assist with office-wide projects and events, as needed

• 5+ years of administrative experience supporting a legal team in finance, consultancy, tech or a law firm
• Travel and logistic coordination (domestic and international)
• Heavycalendar management
• Working with databases
• Work in an international environment
• Communicating with executives
• Experienced computer user:
  Docu Sign, Adobe Sign, Slack, Adobe Acrobat & MS Suite (Outlook, Excel, Word & PowerPoint)
• Team-minded approach to tasks and projects
• Abilityto balance multiple concurrent projects and prioritize work in a fast-paced environment
• Service minded with a "can do” attitude
• Focuson quality and a strong attention to detail
• Flexible style and the ability to seek solutions both independently and as part of a team
• Capable and driven to take initiatives, strong problem solving skills and demonstrated initiative and ability to manage tasks and projects independently from start to finish
• Soundcommercial judgment, dependable, adaptable & responsive
• Strong communication skills
• Strong interpersonal skills (heavy coordination across business lines)

• $ Base Salary
• Discretionary Bonus Based on Individual & Firm Performance
• 100% Covered Benefits
• 4% 401k Match
• iPhone & Laptop
• Commuter Benefits
• Lunch & Snacks Provided Daily