Conference Coordinator, Greenbuild

Overview

Green build is the premier global event for sustainability in the built environment, bringing together industry leaders, innovators, and professionals to advance sustainable building practices. As part of our team, you will contribute to creating impactful experiences that inspire and educate attendees while promoting a greener future.

The Conference Coordinator will play a key role in supporting the planning, coordination, and execution of Green build’s conference programming. Supporting the Senior Conference Manager, this position will assist in managing speaker logistics, session scheduling, and overall event operations to ensure a seamless and engaging experience for attendees. This is an excellent opportunity for a detail-oriented and organized individual with a passion for event planning and sustainability.

• Work closely with the Senior Conference Manager to execute the annual conference program, including speaker recruitment, CFP management, session scheduling, and regular communication with Working Groups/Association.
• Maintain and manage the online conference operations website based on the program timeline, including build-out and testing of the speaker resource center, speaker contracting, speaker communications and task completion, conference content, and all presentation needs.
• Support the conference program production schedule and multi-faceted call for proposals process for the general conference program in coordination with marketing and the association.
• Assist the Senior Conference Manager with onsite conference operations at the event, including temporary staff, speaker coordination of 400+ individuals, onsite access control assistance, speaker ready room, and specialty programs/tracks including:
  • Coordinate production including run of show documents, voice over recordings, furnishings, slide decks, stage sets, videos, music, stage management.
  • Coordinate and recommend, based on specific types of education needs, applicable stage/room set, audio visual, and food and beverage.
  • Coordinate education-related sponsorship fulfillment support.
  • Coordinate meeting rooms, diagrams and room setup.
  • Coordinate access control needs and grid setup with operations and registration.
• Produce conference surveys, quizzes and on-site digital distribution.
• Maintain Provider status for continuing education units through multiple industry associations, including submitting all sessions for approval, ensuring proper presentation requirements are followed, post-show follow-up, and credit reporting/adjustments.
• Work with Marketing to ensure conference information on show websites is timely and updated frequently.
• Coordinate with marketing to set up, extensively test, and monitor registration for conference program and speakers.
• Coordinate with marketing and operations to develop and test a mobile application for attendee onsite use.
• Organize delivery of Conference recordings and executive summaries via online platform(s).

• Excellent communication skills, both written and verbal
• Project coordination skills and proven ability to work on multiple priorities and meet tight deadlines
• Strong organizational skills and attention to detail
• Experience populating databases, websites, or CRMs
• Knowledge and experience with Microsoft Teams and Zoom platform functionality
• Strong computer skills with Microsoft Office;
  Outlook, Excel and PowerPoint experience essential;
  Access is a strong asset
• Ability to work independently
• Previous experience in events is a strong asset
• Ability to mail merge is an asset
• Passion for virtual technology and event platforms is an asset
• Positive work ethic and teamwork/collaborative skills

All your information will be kept confidential according to EEO guidelines.