Sr Field Branch Admin

Location

Long Island, NY, United States

Job

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances the quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all.

Sr Field Branch Admin

• Provide administrative assistance to Field Managers covering purchasing, accounting, personnel relations, office procedures, job scheduling, safety and manpower scheduling.
• Prepare and process purchase orders, invoices, and related paperwork for parts, equipment, and tools.
• Assist in tool control, issue, repair and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers and following up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers, and expedite order changes.
• Coordinate material, manpower, and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice.
• Compile and transmit monthly EEO accumulations to the Department of Labor and general contractors.
• Maintain Workers Compensation files and related OSHA reports; assist with Region Safety Program, review violations and recommend solutions.
• Prepare field payroll for Superintendent's approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance; apply for state permits for new installations.
• Prepare reports such as job tracking reports, SAP reports, etc., as requested by department or management.
• Perform administrative tasks such as copying, filing, composing, and typing routine correspondence; prepare outgoing mail, including email and faxes; maintain contact/address database information; screen phone calls and greet visitors.
• Maintain various files, records, logos, and manuals for Field Operations and preparation of required reports.

• Bachelor's Degree preferred;
  Business School or Secretarial Degree.
• Experience supporting middle management or department: at least 3 years.
• Experience in an Administrative Assistant or related role: at least 5 years.
• Previous experience with an international company highly desired.
• Intermediate knowledge of MS Office (Word, Excel, PowerPoint).

Base Salary $59,700 - $74,600. This represents the typical salary range for this position. Revisions may be considered based on experience, education, location, demonstrated skills, and alignment with business priorities. The compensation listed reflects only base salary and does not include variable incentives or benefits.

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans – Effective from first day of hire.
• 3 weeks' vacation (increases with tenure), 7 sick days, 3 floating holidays, and 8 company observed holidays.
• Tuition Reimbursement – Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child's birth or adoption.
• Wide range of development opportunities to boost professional and leadership growth.

• Safety:
  Uphold the highest safety standards for all.
• Integrity and Trust:
  Foster honest, ethical relationships.
• Create Value for the Customer:
  Deliver innovative, reliable solutions.
• Quality:
  Ensure excellence in every product and service.
• Commitment to People Development:
  Nurture our people, they are the heart of our success.

Become part of our team, help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. All qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.

Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.