Specialist, Document Services

Overview

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $85,000.00/yr - $90,000.00/yr

Our client, a top law firm, is seeking a talented Specialist, Document Services to join the administrative staff team. The environment embraces and encourages positive-minded professionals who seek to be challenged, build their skills, and contribute in an atmosphere built on teamwork. Highly skilled and knowledgeable administrative staff play a vital role in supporting attorneys and helping the organization meet and exceed client needs.

Responsibilities:

• Draft, edit, and print standard legal documents from a variety of input sources in a timely manner.
• Apply styles and formatting in accordance with established standards or specific office, client, or jurisdictional requirements.
• Convert documents from multiple applications and apply appropriate formatting.
• Produce comparisons (redlines or black lines) of documents using standard legal tools.
• Revise spreadsheets, charts, and presentations using industry-standard applications.
• Use legal-specific features (e.g., Table of Authorities, Cross-Referencing, Indexing, or Bookmarking) to produce documents.
• Work directly with attorneys and other internal customers as needed.
• Communicate status updates and other pertinent document-related information to team members and stakeholders.
• Utilize digital tools to facilitate communication and collaboration.
• Provide document production support for closings, filings, and other after-hours work as required.
• Record time worked on jobs using job-tracking software.
• Complete required training to maintain continuing education credits.
• Remain flexible to work after hours and additional shifts as needed.
• Perform other responsibilities as assigned by management.

Qualifications:

• High School Diploma or GED required, college degree preferred.
• 2+ years of experience as a document services specialist in a law firm or corporate environment.
• Advanced knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and other standard legal-specific software; graphic design experience is a plus.
• Ability to prioritize and shift quickly between tasks in a fast-paced, high-pressure environment while maintaining high professional and quality standards.
• Strong focus on client service and relationship-building with attorneys and administrative staff.
• Familiarity with legal terminology and procedures.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong proofreading skills with attention to grammar, typographical, punctuation, and spelling accuracy.
• Commitment to continual learning and skill development.
• Knowledge of computer systems and ability to operate office equipment (printers, scanners, multifunction devices, transcription equipment).
• Excellent attention to detail, written and oral communication skills, and interpersonal abilities.
• Ability to work both independently and collaboratively in a distributed team environment.

• Associate

• Full-time

• Administrative

• Legal Services and Law Practice