Property Administrator - Upton, NY

Overview

PPM Division has an opening for a Property Administrator within the Procurement and Property Management Department. This individual will report to the Property Manager. The role is on-site at the location detailed in the job post, and may involve interaction with internal and external stakeholders.

The Procurement And Property Management (PPM) Division provides support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs, aiming to deliver best value while complying with applicable statutes, regulations and ethics standards.

• Administer the Laboratory’s property excess/disposal program in accordance with DOE and Federal Property Management Regulations.
• As Property Representative, serve as the organizational contact for all day-to-day property activities.
• Maintain property inventory, database records, documentation, and files.
• Administer the Precious Metals Program in accordance with Laboratory Policies and Procedures and DOE regulations.
• Train and provide necessary guidance to department/division Precious Metals Custodians.
• Provide guidance and training to Property Representatives regarding policies and procedures within the Property Management System.
• Respond to internal and external requests for information and guidance relating to Property Management.
• Make recommendations on issues relating to Property Management.
• Participate and Chair Committees and meetings related to Property Management.
• Participate in and facilitate audits and other reviews by formulating responses to resulting inquiries.
• Manage and complete assigned projects to achieve established goals within time and resource restrictions, providing feedback in process.
• Provide training and direction to Laboratory personnel to facilitate their performance of required functions related to Property Management.
• Administer the Property Walkthrough Program in accordance with Laboratory policies and Procedures and DOE regulations.
• Administer the Exchange Sale Program, Surplus Property Sales, Property Transfers, Loans and Mission Movement Agreements, in accordance with Laboratory Policies and Procedures and DOE regulations.
• Provide input as needed for annual performance evaluation of the property assistant staff specialist.
• Coordinate and reconcile all aspects of subcontractor government property records including conducting annual inventories, evaluating property management policies for compliance, and participating in property closeout processes.
• Act as primary subject matter expert and primary coordinator for matters related to property loss investigations and related responsibilities.

High School/GED

Administrative and Support Services

Required Knowledge, Skills, and Abilities:

• BA or BS degree in a business field or equivalent experience on the basis of 2:1 (experience: college) years
• Four (4) years direct property management experience, preferably in federal government property administration.
• Advanced understanding of the property management discipline with regular business contact within and outside the Laboratory or other Federal facility/agency to obtain and provide detailed and complex information; track, organize, and analyze property information.
• Anticipate and establish paths to avoid problems and manage administrative processes on behalf of management.
• Provide guidance for and interpretation of internal procedures.
• Ability to identify property issues and assist with issue resolution.
• Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint.
• Able to influence and establish positive working relationships at various levels, internal and external, and set a positive example for productive teamwork.
• Helps expand working relationships and demonstrates the ability to effectively influence relationships.
• Solid research, analytical, creative problem-solving, sound judgement, and decision-making skills.
• Excellent attention to detail.
• Ability to handle deadlines and pressure situations.
• Advanced, clear, and concise verbal and written…