Office Management Coordinator - Investment Firm

A well-established private investment firm is seeking an experienced and polished Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role is ideal for a poised, service-oriented professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment.

As a key presence in the office, the Office Coordinator plays an important role in maintaining a professional, organized, and welcoming environment while ensuring operations run smoothly.

• Manage front desk and reception operations, including guest interactions and phone coverage
• Coordinate conference room scheduling and provide support for meeting logistics
• Oversee office supplies, facilities requests, and vendor relationships
• Maintain a polished, organized, and client-ready office environment
• Provide general administrative support and assist with occasional internal events

• 5+ years of experience in office management, administrative support, or reception
• Prior experience in financial services or a comparable professional environment strongly preferred
• High level of professionalism, discretion, and attention to detail
• Strong interpersonal and communication skills with a service-focused approach
• Ability to work independently, manage priorities effectively, and represent the firm with confidence

The ideal candidate is proactive, reliable, and polished, with the ability to thrive in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office while contributing to a seamless, elevated experience for both employees and visitors.