Administrative Support Specialist

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We are seeking an experienced and detail-oriented Administrative Support Specialist to join our team. This individual will be one of five team members providing high-level administrative and legal support to attorneys, paralegals, and directors through a centralized ticketing system and in-person assistance. The ideal candidate thrives in a fast-paced environment, is highly organized, possesses advanced Microsoft Word formatting skills, and demonstrates a strong commitment to customer service and teamwork.

Key Responsibilities:

• Edit and format complex legal documents (such as briefs, motions, and complaints) using Microsoft Word, Excel, and Kofax PDF editor, including California line documents.
• Draft initial versions of correspondence, forms, and other documents under attorney supervision.
• Assist with attorney scheduling, calendaring, and coordination of meetings with clients and third parties.
• Coordinate travel arrangements and manage expense accounts.
• Enter billable time for attorneys accurately and efficiently.
• Perform general administrative tasks, including typing, photocopying, scanning, and filing.
• Provide backup reception coverage as part of a rotating schedule and as needed.
• Maintain confidentiality and exercise discretion in all firm matters.
• Attend administrative team meetings and participate in training as required.

Job Requirements:

• Minimum of two years of relevant administrative or legal support experience.
• Advanced proficiency in Microsoft Word, with strong document formatting skills (styles, tables of contents, tables, and troubleshooting).
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, Outlook, and Kofax PDF editor.
• Excellent proofreading and editing skills with strong attention to detail.
• Strong written and verbal communication abilities.
• Proven ability to prioritize tasks, manage multiple deadlines, and work effectively under time constraints.
• Demonstrated ability to work independently as well as collaboratively in a team environment.
• High degree of professionalism, discretion, and sound judgment.
• Positive, proactive attitude with flexibility to handle varied tasks.

• Associate

• Full-time

• Legal and Administrative

• Legal Services and Law Practice

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