Operations Coordinator - Sunset Pier Studios

Overview

At Sunset Studios, we provide the best-in-class studio space to the biggest names in tech and entertainment, and we're seeking an Operations Coordinator to join our team for our brand-new purpose-built Sunset Pier 94 Studios consisting of 6 sound stages with production support and offices (approximately 230K SF) in New York City. The Operations Coordinator is responsible for assisting in all aspects of property management for the studio including, but not limited to, tenant relations, operations, financial and administrative duties.

• Assist with preparation of annual budgets and re-forecasts, CAM and Tax escalations and reconciliations.
• Assist with preparation of monthly variance report, aged delinquency report, rent rolls, and other financial reports.
• Prepare and distribute tenant rent statements and administer collection of account receivables.
• Review account payable invoices and prepare vouchers for payment as applicable.
• Prepare accurate tenant bill-backs and internal re-bills in a timely manner providing supporting materials.
• Prepare invoices for miscellaneous contractor charges, tenant notices and mailings.
• Provide prompt response to tenant requests for engineering, security, production services, maintenance, janitorial services, etc., and manage the work order for appropriate personnel.
• Assist in development and updating of tenant manuals, emergency procedures and emergency contact lists, and other necessary formal tenant communications.
• Assist with tenant move-in and move-out procedures, communication and processes.
• Manage maintenance and janitorial vendors to maintain high level of presentation throughout the studio, i.e. lobby, sound stages, elevators, corridor, restroom, vacant spaces, etc.
• Assist with routing sales and general inquiries from potential tenants or other interested parties.
• Occasionally conduct property tours for prospective tenants or clients.
• Provide general office administration support, including organizing files, handling correspondence, and managing office supplies.
• Assist with scheduling meetings, coordinating events, and supporting property management team activities.
• Conduct regular property inspections noting maintenance and cleaning issues and prepare punch lists and assists with walk through of project with tenants and contractors.
• Collect all necessary documents for tenant files (i.e. leases, amendments, build-out and sign plans, estoppel letters, etc.).
• Prepare incident reports.
• Miscellaneous duties as assigned.

• Bachelor’s Degree required.
• Minimum two years in commercial real estate or property management.
• Prior experience in production or studio operations a plus.
• Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Word, Excel and PowerPoint.
• Knowledge of basic accounting.
• Polished professional demeanor with strong communication, presentation and interpersonal skills to interact with tenants, vendors and other contacts.
• Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
• Ability to multi-task and work independently with keen eye for detail
• Please note, the candidate selected for this role will be required to complete a criminal background check and employment verification.

• Ability to lift 50lbs.
• Requires a wide range of constant physical and office activities, including but not limited to: walking, standing, sitting, talking, speaking, bending, lifting, finger manipulation, etc.
• Frequent repetitive movements.
• Requires work such as tours throughout property, including construction sites, usually performed by walking and by climbing stairs.
• Requires movement between departments to facilitate work.
• Requires close, distance, peripheral vision and depth perception.

Salary Range: $27.50 - $30.50 an hour USD (subject to relevant experience)

Our Sunset Studios portfolio has one mission—to provide premiere studio production facilities and top-notch service, bar none. Our lots include 35 modern sound stages on over 42 acres in Hollywood, another 7 stages 20 minutes…