Legal Administrative Specialist - Litigation

Legal Administrative Specialist - Litigation

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Thompson Coburn is a large full-service law firm with offices across the U.S. We are seeking a full-time non-exempt Legal Administrative Specialist to join our New York team. The role provides high-level support to two attorneys, manages calendars and workflow, and ensures precise document preparation.

• Maintain full ownership of administrative workflows, tracking task execution and deliverables across legal, billing, and client service functions.
• Directly manage complex and evolving attorney calendars, ensuring schedule integrity, conflict resolution, and timely attendance at all meetings and calls.
• Drive communication across departments including billing, business development, and management to ensure timely execution of responsibilities.
• Produce, format, and finalize legal documents with a high degree of accuracy and professionalism.
• Utilize advanced task management tools, including AI-integrated systems, to optimize workflow, maintain visibility across pending actions, and ensure accountability.
• Maintain professional standards in all interactions, exercising sound judgment and discretion with confidential information.

• Proficiency in drafting legal documents and managing multiple priorities under deadlines.
• Strong editing and proofreading skills with attention to detail.
• Professional interpersonal communication skills; able to work with individuals at all levels.
• Ability to handle sensitive matters with discretion and sound judgment.
• Comfortable with technology tools, calendar management systems, and billing platforms.
• Willingness to support new attorney onboarding and provide practice area training.

• High school diploma or equivalent required;
  Associate degree or Paralegal Certificate preferred.
• Minimum of 10 years of legal administrative experience required. Candidates with less experience are encouraged to apply for a Legal Administrative Assistant role.
• Experience in a leadership or administrative capacity is strongly preferred.

For applicants based in New York City, the expected salary range is $95,000 - $120,000 annually, with starting salary determined on an individualized basis. Comprehensive benefits are offered.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre‑tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care

Equal Opportunity Employer M/F/D/V