Sr Executive Assistant

Location: New York

Together we fight for everyone's opportunity for a better financial future.

We will do this together - with customers, partners and colleagues. We will fight for others, not against:
We will stand up for and champion everyone's access to opportunities. The status quo is not good enough ... we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.

Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with - and those we acquire throughout our lives - are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work.

Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage -
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The Opportunity

We're seeking a highly skilled Senior Executive Assistant to provide seamless, proactive, and high‑judgment administrative support to the CFO. This role is ideal for someone who excels at managing complex calendars, driving preparation for critical meetings, streamlining workflows, and anticipating needs before they arise. You'll be a trusted partner who ensures the CFO's day runs smoothly, communications are crisp, and priorities stay on track.

What You'll Do

Executive-Level Administrative Support

• Manage a complex and dynamic calendar
  , ensuring the CFO's time is aligned to top priorities.
• Coordinate all meetings, including logistics, agendas, attendee alignment, room/virtual setup, and follow-ups.
• Provide high‑touch support for domestic and international travel planning
  , itineraries, and expense management.
• Review and triage incoming communications; draft and send correspondence on behalf of the CFO when appropriate.

Meeting & Preparation Excellence

• Prepare comprehensive briefing materials
  , pre‑reads, and background documents to ensure the CFO is fully informed and ready for every meeting.
• Track action items, decisions, and follow-ups to ensure commitments are met and information flows smoothly.
• Assist in creation of high‑quality presentations, talking points, and executive documents
  .

Coordination Across the Finance Organization

• Partner closely with Finance leaders, IR, and key cross‑functional teams to gather information, align schedules, and support ongoing deliverables.
• Support the CFO in maintaining a reliable operating cadence (close, earnings, Board prep, leadership meetings).
• Act as a point person for internal requests, routing inquiries to the appropriate leader or team.

Office Operations & Efficiency

• Maintain organized systems for document management, meeting records, and workflows.
• Identify and implement administrative improvements that create clarity, reduce friction, and save time.
• Support coordination within the Finance administrative community to ensure consistency and collaboration.

What Success Looks Like (6-12 Months)

• Meetings run smoothly, materials are complete, and the CFO enters every room fully prepared.
• Calendar, communications, and logistics are handled with precision and minimal need for escalation.
• Workflow around earnings, close, Board cycles, and Finance LT meetings is well-organized and predictable.
• Stakeholders experience timely, professional, and thoughtful interactions through the CFO office.

Qualifications

Required

• 8+ years of experience supporting C‑suite or senior executives in a fast‑paced, complex organization.
• Mastery of Microsoft 365 (Outlook, Teams, One Note, SharePoint, PowerPoint, Word, Excel).
• Exceptional organizational skills with meticulous attention to detail and confidentiality.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities with calm, sound judgment, and professionalism.
• Experience coordinating executive…