Administrative Assistant

Location: New York

Administrative Assistant page is loaded## Administrative Assistant locations:
New York, NYtime type:
Full time posted on:
Posted Yesterday job requisition :
R7276###
* Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
*** Job Description
** Ares Management is seeking a Receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.# Primary functions and essential responsibilities Receptionist
- Front Desk Responsibilities:
* Open and close reception front desk (8:30AM – 5:30PM)
* Act as a "go to" point of contact for clients and guests
* Answer incoming calls and routing them to the appropriate parties
* Answer emails regarding facilities and needs of the office
* Monitoring front reception area
* Reserving visitor offices and overseeing communal office and meeting spaces
* Reserve conference rooms and coordinate with external catering companies to provide catering for meetings

Administrative Assistant Responsibilities:
* Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
* Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
* Arranging catering as needed
* Register professionals for conferences and networking events
* Other ad hoc requests as needed
* Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals# Qualifications

Education:

Bachelor’s Degree or equivalent work experience required

Experience

Required:

3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment

General Requirements:
* Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
* Excellent telephone etiquette
* Professional demeanor and appearance
* Ability to provide exemplary service to clients and co-workers
* Excellent verbal and written communication skills
* Well-organized, with strong attention to detail
* Ability to prioritize work and handling multiple tasks simultaneously
* Flexibility in terms of accepting process changes, variable work volume and new ideas
* A team player with the ability to work with diverse personalities
* Knowledge with Concur a plus
** Reporting Relationships
**** Compensation
* * The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.$65,000 - $75,000

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match;
Flexible Savings Accounts (FSA);
Healthcare Savings Accounts (HSA) with company contribution;
Basic and Voluntary Life Insurance;
Long-Term Disability (LTD) and Short-Term Disability (STD) insurance;
Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
* There is no set Final date to receive applications for this job opportunity. Applications will be accepted on an ongoing basis…