Administrative Assistant

Overview

TITLE:

Administrative Assistant
SUPERVISOR:
Program Director & Assistant Director
POSITIONS SUPERVISED: N/A

Provide clerical support to the Program Director and program staff.

• Must be able to perform duties independently, establishing office efficiency and set priorities to meet deadlines.
• Perform clerical functions, including typing, filing, answering phones and logging mail.
• Process incoming mail and outgoing mail and prepare for the postal service.
• Maintain a systematic and organized file for the program.
• Maintain Contract, personnel, time sheets and sign-in log files.
• Maintain office inventory and other supplies.
• Prepare statistical and financial reports.
• Draft, copy, fax and file memoranda, letters, and other program documents.
• Attend In-service trainings.
• Perform additional duties as assigned by supervisor or director.

• Good Organizational and Interpersonal Skills
• Ability to use a computer for prolonged period.
• Ability to stand, walk, or sit for long periods of time.
• Ability to climb flights of stairs.
• Ability to bend and retrieve objects and/or documents.
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
• Ability to travel for a minimum of 1 mile within a reasonable amount of time in all types of weather, including inclement weather.

• High School Diploma or equivalent
• 1-2 years experience
• Great communication skills
• Bilingual English/Spanish speaking strongly preferred.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle or operate objects, tools or controls, and reach with hands and arms.

The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is performed primarily in an office setting. The noise level in the work environment is moderate.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

E-mail your resume to jobs. In the subject line of the email, you MUST include "NYSDOL Referral-Administrative Assistant". (Please note that only those candidates selected for an interview will be contacted.)