Office Administrator

Office Administrator

Location: New York City (Onsite)

Schedule: Monday–Friday, Full-Time, In-Office

Our client is a small Real Estate Law Firm in New York City seeking a reliable and detail‑oriented Office Administrator to manage daily administrative and office operations. This role ensures smooth workflow, excellent client service, and timely billing and collections in a fast‑paced legal environment.

$50,000.00/yr – $65,000.00/yr

• Answer and direct incoming phone calls in a professional and courteous manner
• Greet clients and visitors and serve as the first point of contact fee the firm
• Schedule appointments, court dates, meetings, and manage attorney calendars
• Prepare, send, and track invoices; follow up on outstanding balances and handle collections
• Draft, format, and send letters, correspondence, and other legal documents as directed
• Maintain and organize client files (physical and electronic)
• Process incoming and outgoing mail and emails
• Assist with basic bookkeeping and administrative reporting
• Coordinate office supplies and maintain overall office organization
• Provide general administrative support to attorneys and staff as needed

• Previous experience in an administrative or office management role (law firm experience preferred but not required)
• Strong organizational and time‑management skills
• Excellent written and verbal communication skills
• Comfortable handling billing, invoicing, and collections professionally
• Proficiency with Microsoft Office (Word, Outlook, Excel); familiarity with legal billing software is a plus
• Professional demeanor with strong client service skills
• Ability to work independently and manage confidential information

Associate

Full‑time

Administrative and General Business

Law Practice, Legal Services, and Construction

• Medical insurance
• Vision insurance
• 401(k)