Executive Administrative Assistant

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Grow your career as an Executive Administrative Assistant with an innovative global bank in New York, NY. This is a contract role with a strong possibility of extension, requiring a hybrid schedule of 4 days onsite per week. The contract duration is 6 months.

$36.00/hr - $39.00/hr

• Bachelor's/University degree.
• 3+ years of administrative experience working with C‑suite executives.
• Investment relations/investment banking background.
• Previous office administration experience within a large and complex financial services or similar organization.
• Proven and significant experience supporting senior C‑Level executive, preferably within a large and complex organization.
• Highly proficient in Microsoft Office (Outlook, Teams, One Drive, PowerPoint, Word and Excel) and Adobe Pro.
• Prioritization and workload management skills.
• Excellent verbal and written communication skills for senior level executives.
• Detail oriented with excellent organizational skills.
• Strong discretion and confidentiality.

• Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast‑paced environment.
• Serve as the point of contact for internal and external stakeholders, ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports.
• Work closely with the Business Execution team to prepare the Head of IR with detailed agendas, presentations and documents as well as follow up on key action items.
• Manage all aspects of appointment/meetings (in‑person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials and logistics such as meeting rooms, catering, restaurant reservations, technology and printing.
• Organize and execute executive events, including offsite meetings and investor/analyst engagements, ensuring all logistics are handled efficiently.
• Collect various requests (e.g., meetings, actions, follow ups) by engaging and corresponding with individuals and appropriately collate and track independently.
• Build relationships and coordinate with other Executive Assistants.
• Serve as backup support when required.
• Order supplies and process invoices through Procure to Pay system.

Mid‑Senior level

Contract

Administrative

Staffing and Recruiting