Timesheet Cost Assistant

About Us

The Anthro joint venture between Egis and VVB Engineering will provide comprehensive turn‑key services for London’s state‑of‑the‑art HS2 gateway station at Old Oak Common. We have been awarded a multi‑year contract to deliver MEPHFC (Mechanical, Electrical Public Health, Fire and Communications) system works.

The role is hybrid and you will be required to attend site in Acton (West London) 3 days a week.

The Timesheet Cost Assistant is a key member of the finance and accounting team, responsible for the accurate and timely collection, validation, and processing of employee timesheet data. This role is crucial for ensuring that labour costs are correctly assigned to specific projects, jobs, or departments for financial reporting, billing, and analysis purposes. The Timesheet Cost Assistant works closely with project managers, employees, and the payroll department to maintain data integrity and support cost‑related decision‑making.

• Timesheet Processing and Validation:
  • Collect and review timesheets from all employees, ensuring they are submitted on time and are complete and accurate.
  • Accurately input weekly timesheet data for project labour into the company’s financial and project management software. Verify timesheet entries against gate entry records and established company policies, project codes, and approval workflows.
  • Identify and resolve any discrepancies or issues with timesheet submissions in a timely manner by communicating with employees and their supervisors.
  • Ensure all billable and non‑billable hours, overtime, and leave are recorded correctly.
• Cost Allocation and Data Entry:
  • Assist in the preparation of timesheet data for payment applications for project and company payment processes.
  • Assist in the preparation of forecasting for employees based on timesheet trending for project and company payment processes.
  • Assist in the preparation of monthly accruals for all employee costs for financial reporting.
• Reporting and Analysis:
  • Assist in the preparation of regular reports on labour costs, including project cost summaries and variance analyses (comparing budgeted vs. actual hours/costs).
  • Generate weekly timesheet summary data and distribute to project managers and department heads to support accurate timesheet recording in line with project guidelines.
  • Assist with the analysis of project compliance with contract policies and manage the derogation process.
• Liaison and Support:
  • Serve as the primary point of contact for employee inquiries regarding timesheet submissions and labour cost queries.
  • Collaborate with the Payroll department to ensure a seamless and accurate payroll run based on timesheet data for labour.
  • Communicate with Project Managers to understand project requirements and ensure timesheet data aligns with project scopes.
• Administrative and Compliance:
  • Maintain organized and confidential records of all timesheets and related documentation for audit purposes.
  • Assist in month‑end and year‑end closing procedures as they relate to labour cost accruals and reporting.
  • Stay informed of company policies and procedures related to timekeeping.

• Education: A‑levels, BTEC, or equivalent qualification. A degree or pursuing a degree in Accounting, Finance, or a related field is a plus.
• Experience: Previous experience in an administrative, or accounting support role in a construction project, particularly with a focus on timesheets or data entry is advisable.
• Numerical and Analytical
  
  Skills:
  
  Exceptional attention to detail and a high degree of accuracy.
• IT Proficiency: Advanced knowledge of Microsoft Excel (e.g., XLOOKUP, pivot tables) and experience with timesheet or accounting software (e.g., Asite, SAP).
• Communication: Excellent verbal and written communication skills to effectively liaise with various teams and employees.
• Organizational
  
  Skills:
  
  Strong ability to manage multiple tasks, prioritise, and meet tight deadlines.
• Problem‑Solving: Proactive and capable of identifying and resolving data discrepancies.
• Integrity: A high level of integrity and discretion when handling sensitive financial and employee information.

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