Executive Assistant – Real Estate

About the job Executive Assistant – Real Estate

Hours:

4pm - 12am

We are seeking an experienced and organized Executive Assistant to support senior leadership in our real estate operations. The ideal candidate will provide high-level administrative support, assist with property management coordination activities, and uphold excellent communication with internal teams, clients, tenants, and vendors. This role requires a proactive problem-solver with strong attention to detail and the ability to manage multiple priorities in a fast-paced real estate environment.

• Administrative Support:
  Provide high-level administrative assistance to executive leadership including calendar management, email correspondence, travel arrangements, and meeting coordination.
• Draft, edit, and prepare professional business communications (emails, memos, presentations, reports).
• Coordinate scheduling and logistics for property showings, inspections, and tenant meetings.
• Assist with lease documentation and ensure accurate record keeping of contracts, renewals, and tenant files.
• Support tenant and owner inquiries, delivering timely, professional responses.
• Communication & Relationship Management:
  Act as a liaison between leadership, team members, clients, tenants, and external partners.
• Maintain organized communication channels and ensure messages are tracked and executed.
• Coordination & Project Support:
  Coordinate vendor and maintenance schedules as needed and follow up on task completion.
• Assist with special projects related to administrative improvements, marketing campaigns, and operational initiatives.

• Experience:
  
  2–5 years in executive support or administrative roles, preferably within real estate, property management, or related industries.
• Communication
  
  Skills:
  
  Excellent written and verbal communication skills with a professional phone presence.
• Organizational
  
  Skills:
  
  Strong ability to manage multiple tasks, priorities, and deadlines with minimal supervision.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort using real estate databases or property portals.
• Interpersonal
  
  Skills:
  
  Professional demeanor with strong relationship-building abilities and a client-centric approach.
• Preferred (Optional):
  Prior experience supporting executive leadership in a real estate or property management setting.
• Familiarity with lease administration, CRM/MLS systems, and online tenant portals.

• Exceptional organization and proactive work style
• High level of professionalism and confidentiality
• Ability to thrive in a collaborative, fast-moving environment