Legal and Administrative Assistant

Legal and Administrative Assistant Museum Overview

The Brooklyn Museum is a world‑renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. Our vision is to serve as an institution where art is a powerful force for personal transformation and social change. Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do.

We are committed to creating and cultivating a community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination. Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect.

The Legal & Administrative Assistant is a member of the Director’s Office team supporting the Chief Operating & Financial Officer (COO/CFO) + General Counsel (GC) in both administrative and legal operations. The Assistant will help build and maintain the Museum’s legal infrastructure – including contracting systems, compliance calendars, and policy management – while also maintaining the COO/CFO + GC’s official schedules, organizing meetings and events, and ensuring smooth day‑to‑day coordination with the Director’s Office.

The ideal candidate for this role must thrive in a fast‑paced, mission‑driven, results‑driven, and community‑oriented environment. The Administrative Assistant will provide attentive, intelligent, intuitive, and proactive support to the Director’s Office and the COO/CFO + GC. It is essential that this candidate possess impeccable written and oral communication skills as well as strong and resourceful problem‑solving and decision‑making capabilities. The Assistant will coordinate and work collaboratively with the other Executive Assistants in the Director’s Office and staff throughout the Museum.

The Assistant also deeply understands the importance of representing the Director’s Office and therefore the Museum, and as such is a thoughtful, proactive, and gracious communicator with the Museum staff, Board, and all external stakeholders. The best candidate is passionate about the Museum, forward‑thinking, full of Brooklyn pride, and art‑loving.

• Manages the COO and GC’s calendars and meetings in partnership with the leadership team, including anticipatory prep for meetings such as compiling agendas and materials.
• Prepares weekly projected scheduling reports with call outs to milestone meetings and projects moving forward.
• Makes arrangements for the COO + GC’s travel, meetings and events.
• Manages expenses, credit card reconciliations, and scheduling for key initiatives.
• Works closely with Chief of Staff to proactively secure critical meetings to move major institutional priorities forward.
• Receives guests of the COO + GC and builds rapport with external stakeholders to major initiatives.
• Builds strong working relationships with internal teams and external partners.

• Supports preparation of materials for Board and Committee meetings. Maintains notes and meetings for other administrative meetings and events.
• Manages contract review and procurement processes, including drafting, reviewing, and tracking agreements across all museum operations.
• Conducts preliminary research on legal matters, governance questions, and regulatory compliance requirements.
• Maintains employee handbook and policies, Board bylaws, and governance documents.
• Coordinates with external counsel, including scheduling, document sharing, and maintains litigation files.
• Maintains compliance calendars for insurance renewals, regulatory filings, and annual policy reviews.
• Assists with responses to audits, subpoenas or agency requests.
• Monitors legislative and regulatory developments that may impact museum operations.
• Helps coordinate and prepare materials for legal training sessions for museum staff.
• Maintains comprehensive legal…