Officer Manager for NYC Law Firm - Hybrid

Our client, a law firm in lower Manhattan focusing on commercial litigation, M&A, real estate, and other areas, is seeking an organized and detail-oriented Office Manager to oversee the firm’s administrative, financial, and operational functions. This role is critical to the smooth day-to-day running of the office and will work closely with firm leadership, attorneys, and external vendors. The ideal candidate is proactive, financially savvy, and comfortable managing multiple priorities in a professional services environment.

Financial & Accounting Operations

• Manage firm bank accounts, including reconciliations and financial reporting
• Oversee Accounts Receivable and Accounts Payable, including reporting and client follow-up
• Track and manage office expenses and credit card activity, including categorization and reporting
• Perform bookkeeping functions, including tracking monthly financials and preparing reports related to revenue, expenses, and employee productivity (with external support available)
• Manage rent payments and serve as the primary point of contact with the landlord regarding office-related issues
• Oversee payroll processing and ensure timely and accurate payroll execution
• Manage benefits administration, including medical, dental, 401(k), and other employee benefits
• Handle IOLTA and other bank accounts, including trust account ledger maintenance and deposits
• Collect time entries from partners, of counsel, and associates
• Enter and manage timekeeping data within the firm’s billing system
• Assist with client onboarding, including entering engagement agreement information into billing systems

• Manage and oversee the receptionist and front-office administrative functions
• Ensure smooth office operations, including supplies, catering, scheduling, and list management
• Manage tenant and subtenant relationships, including communications and monthly rent collections

• Coordinate hiring and termination processes, including onboarding new hires and removing terminated employees from HR and payroll systems
• Maintain employee records and support general HR administrative needs

• Proven experience as an Office Manager, Operations Manager, or similar role, preferably in a professional services or legal environment
• Strong understanding of financial management, bookkeeping, payroll, and benefits administration
• Experience with AR/AP, timekeeping, and billing systems
• Excellent organizational skills with strong attention to detail
• Ability to manage confidential and sensitive information with discretion
• Strong communication skills and the ability to work independently
• Proficiency with accounting, HR, and office management software
• Hybrid schedule with a preference for 3 or more days per week in the office (flexibility available based on experience and circumstances)
• Competitive salary range of $105,000–$120,000, plus performance-based bonus
• Medical, dental, and other customary benefits
• 401(k) with employer match for qualifying employees