Project Controls Administrator II

Infrastructure Engineering Inc. (IEI) is a leading engineering firm known for quality and responsiveness and a proven track record of success as a Prime civil engineering firm with an exciting opportunity for an experienced Project Controls Administrator II (PCA) to join our team. This is a key role with IEI frontline for driving revenue and cash flow and supporting growth. The PCA supports the technical leadership in delivering projects in a timely, profitable manner with an emphasis on client satisfaction.

Specifically, this role creates bandwidth for the Project Delivery Team (PDT) to focus on successful project delivery, meeting critical deadlines, and maintaining the contract budget. This role partners closely with a cross section of PDT to help develop, drive and/or complete a broad range of administrative project tasks related to contracts, risk management, financial management and internal management processes.

This role is outward facing and interfaces with other departments, clients, subcontractors and/or vendors to lead or assist in routine non-technical tasks to ensure all administrative aspects of the projects are completed. Join us on this journey as we continue to build a company based on Integrity, Excellence, and Ingenuity!

• Prepare all contract documents and related documents and forms to ensure timely completion and execution of contracts.
• Assist in review of the contracts to safeguard the firm’s exposure against risks associated with insurance requirements.
• Manages execution and tracking of all contract and contract related documents with clients, sub consultants and vendors and notifies PDT and EVP of any deficiencies.
• Develop and/or enhance contract and risk management processes and monitor compliance firmwide.
• Monitors project financials performance and earned value biweekly in partnership with PDT and notifies them of discrepancies or when project financial performance may be compromised.
• Reviews and leads approval of all project invoicing on behalf of the Project Managers by acting as a liaison and closely interfacing with the Finance and Accounting Department.
• Monitors and pursues all Accounts Receivables and engages appropriate internal and/or external personnel to ensure timely collection.
• Interface with between PDT and other departments on variety of administrative requests consisting of completion of forms, resumes, documents, exhibits or vendor portal registrations or updates.
• Monitors all project setups and tracking in Deltek to ensure accuracy and alignment with established processes and guidelines.
• Supports PDT in completion of Project Management Plans.
• Assists EVP in auditing established project delivery processes (i.e., PMPs, Progress Reports, QAQC Compliance, etc.) and reports findings.
• Organizes and maintains firmwide project and contract files protocols.
• Prepares and/or assists with project related documents and spreadsheets (i.e., project coordination, permits, etc.) for internal and external use.
• Manages firm-wide fleet, including tracking, reporting and compliance.
• Maintains field equipment supply inventory by sourcing, procuring, and distribution.
• Participates in internal and/or external meetings, as necessary.
• Other duties as assigned.

You will bring your A-game every day! You will enjoy interacting with and connecting with clients and team members in the office as well as on the project site and at the client’s office. You are ready to provide leadership and collaboration and create a dynamic environment for your team. To join IEI’s team and take on this role, you will have the following qualifications:

• Bachelor’s degree in related fields (AEC, Paralegal, Consulting, Business Administration, Financial and Analytics, etc.) from an accredited institution or approved equivalent preferred; must have 6+ years’ experience.
• Will consider a High School Diploma/GED with 10 years plus direct related experience.
• Must have intermediate to advanced hands-on experience and knowledge interpreting contracts, agreements and other legal documents.
• Familiarity with the administrative requirements of public agency/publicly funded…