Marketing & Administrative Assistant

Job Responsibilities:

• Greet visitors, receive and route deliveries, and answer/direct incoming calls.
• Prepare outgoing mail and shipments; manage postage and label creation as needed.
• Keep shared spaces tidy, including the front desk area, conference rooms, snack cabinet, and fridge.
• Maintain office supplies, print materials, labels, paper, envelopes, and promotional inventory; restock items as needed.
• Run local errands including mail drop‑offs, supply pickups, and event‑related needs.
• Assist employees with clerical tasks such as copying, scanning, printing, binding, and basic document edits.
• Track and restock promotional inventory.
• Keep project and funding databases accurate and up to date.
• Maintain marketing spreadsheets and tracking tools.
• Update internal lists and maintain accurate contact and information records.
• Maintain and update staff resumes and project‑based resumes; coordinate revisions with PMs.
• Keep resumes, project sheets, marketing files, and digital assets organized and accessible.
• Assist with assembling proposal packages including printing, formatting, binding, packaging, and shipping.
• Proofread content for clarity, accuracy, and brand consistency.
• Assist in creating simple infographics summarizing funding or project data.
• Assist with project photography, processing, and photo acquisition.
• Draft social media captions, create simple graphics and schedule posts to Linked In and Facebook.
• Supporting and maintaining the firm’s website and social media presence.
• Assist with basic website updates such as posting job openings or updating photos and staff information.
• Support recruitment efforts by posting open roles to job boards and Handshake.
• Route applications to the appropriate PMs and help maintain recruitment timelines.
• Assist with the planning and coordination of events and conferences.
• Support event and conference preparation including packing, shipping, setup, and takedown as needed.

• 2+ years of professional experience in an office, marketing or similar role.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent writing, grammatical editing, and verbal communication skills.
• Ability to multi-task while remaining detail-oriented and professional.
• Ability to work both independently and seamlessly with project managers and key shareholders.
• Strong sense for graphics, colors, photograph selection, and page layouts.
• Willingness to put in extra effort to accomplish tight deadlines.
• Ability to lift and transport event materials.

• Experience with basic graphic design tools (Canva or Adobe).
• Experience with Meta Business Suite, Handshake, or posting to job boards.
• Prior exposure to A/E/C industry is a plus but not required.

BG Consultants, Inc., offers a competitive benefits package including paid personal leave, 401(K), health, dental, life and vision insurance, professional development opportunities, and much more.

BG Consultants, Inc. is an EEO employer.