Sr Department Assistant, Level 5; PT

Position Details

Title:

Sr. Department Assistant, Level 5 (PT)

Position Number: C01520

FLSA:
Non-Exempt

Hours per Week: 22

Department:
Fordham University Press

Campus:
Lincoln Center

Work Arrangement:
Onsite (Hybrid Policy: Please review dham.edu/hybrid policy)

Reporting to the Director of the Press and Business Manager, the Senior Department Assistant supports the Director by handling a wide range of duties. Primary responsibilities include entering invoices through Fin Pay and Fin Buy, submitting wire requests to AP, and preparing independent contractor paperwork for HR. The Assistant also processes author royalty statements, Concur credit card payments, and interdepartmental expense requests.

Additionally, the role involves recording credit card and check deposits, as well as wire transfers, in Quick Books.

• Scan and enter invoices through Fin Pay and Fin Buy.
• Prepare Independent Contractor paperwork to accompany invoices for submission to HR and Fin Pay.
• Submit wire requests to Accounts Payable.
• Process royalty statements and paperwork for authors receiving payments.
• Record Concur credit card payments, interdepartmental expense requests, and budget transfers.
• Enter credit cards, check deposits, wire transfers, and all expenses in Quick Books.
• Review entries on Fordham's Banner System to reconcile with Quick Books balances; run reports of a book's production costs to calculate unit cost.
• Prepare timely budget reports for the Director and the Marketing department and track the percentage of budget spent on all income and expense accounts. Assist the Business Manager with financial reports.

Note:

This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

• Keep an Excel file for accounts receivable and send second notices when appropriate.
• Maintain files for paid bills, deposits, and accounts receivable.

Not responsible for supervision or oversight of others.

• High school diploma or equivalent required.
• Minimum of two years of experience in accounting, book publishing, clerical support within a higher education setting, or related experience.

• Mandatory competency testing.
• Strong technical skills in Microsoft Office Suite and Quick Books.
• Excellent organizational skills.
• Ability to maintain discretion and confidentiality.
• Demonstrated writing ability.

• Bachelor's degree.
• Experience in developing internal processing and filing systems.

• Minimum Biweekly Salary for All Others: $1,383.04
• Maximum Biweekly Salary for All Others: $1,383.04

Local 153

• Posting Number: C072P
• Number of Vacancies: 1
• Start Date:
  
  (unspecified)
• Posting Date: 01/22/2026

Fordham University is committed to excellence and welcomes candidates of all backgrounds.

Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

• Sitting – Nearly Continuously
• Repetitive Hand Motion (typing) – Nearly Continuously
• Hearing, Listening, Talking – Nearly Continuously
• Standing – Seldom
• Walking – Seldom
• Running – Not Required
• Bending, Stooping, Kneeling, Squatting, Crouching, Crawling – Not Required
• Climbing stairs – Not Required
• Climbing ladders – Not Required
• Reaching overhead – Not Required
• Pulling, pushing – Not Required
• Shoveling – Not Required
• Lifting up to 20 pounds – Not Required
• Lifting up to 50 pounds – Not Required
• Lifting over 50 pounds – Not Required

Work Environment:
Office Environment – employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

• Resume (required)
• Cover Letter (required)
• High School Diploma or equivalent – Yes/No (required)
• Minimum two years of relevant experience – Yes/No (required)