Executive Assistant; U.S Practice Group NY

Overview

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology. Dorsey represents some of China’s largest and most active corporations and financial institutions.

We also provide high-value legal services to our U.S. clients that have an increasing need to learn how to work with their Chinese counter parties. We are seeking an Executive Assistant in the U.S.

-China Practice Group and Corporate Department in our New York office. In this role all responsibilities will require duties to be performed in Mandarin Chinese and English language, including:

• Provide Executive Assistant support to US-China practice group and practice group leader.
• Provide legal administrative support to practice group and practice group leader.
• Communicate and interface with clients, service providers, and employees within the Firm.
• Draft letters, memos, process documents and expense reports and e-mail correspondence.
• Extensive work with file openings, bills and collection.
• Maintain attorney calendar, event registration, time entries and CLE records.
• Informal translation services.
• Answer telephones and proactively follow up when necessary.
• Manage travel arrangements and accommodations.
• Assist with drafting and revising PowerPoint presentations and marketing materials.
• File paper and electronic documents and information promptly and accurately.
• Coordinate on behalf of assigned attorneys with other departments and offices to execute different assignments and projects.
• Perform some legal secretarial duties and/or provide back up support to the secretary team.
• Assist with special projects and events.
• May be requested to perform other duties not mentioned above.

• At least 2-3 years of Executive Assistant or similar experience supporting senior partners and/or key executives at a large national or global law firm or a large national or global professional service firm (legal assistant experience a plus).
• College or graduate degree.
• Ability to speak, read and write in Mandarin Chinese and English languages proficiently.
• Excellent communication skills.
• Strong client service focus and skills.
• Task ownership mentality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Strong attention to details, proofreading and organizational skills.
• Ability to work as a team member and communicate effectively with all levels of personnel.
• Flexibility regarding hours (overtime may be requested).
• Typing of at least 50 wpm.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance;

vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts;

back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria).

One Of Our Greatest Strengths Is a Friendly, Cooperative Culture That Values And Appreciates Each Individual. Dorsey Has Received External Recognition For Our Welcoming Workplace, Including

• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a…