Associate, Conferences & Events

Overview

SIFMA is seeking a New York-based Conferences & Events Associate to support the broader Conferences & Events department. This role requires a polished, professional team player who can prioritize and juggle assignments with tact, diplomacy, and strong office and interpersonal skills, and a passion for conferences and events.

• Maintain event calendar with emphasis on data management, member communications, and operational efficiencies.
• Coordinate and execute internal and external events throughout the U.S. in collaboration with the department.
• Serve as a secondary point of contact to the Assistant Vice President overseeing the Financial Management Society (FMS) and attend meetings as needed when the primary lead is unavailable.
• Act as lead coordinator for two education days, ensuring smooth planning and execution.
• Support in-person FMS meetings, typically held once or twice per year.
• Schedule internal team meetings and cross-site team meetings; coordinate shipping of event materials.
• Respond to inquiries in a highly professional, organized, and timely manner by phone and email for general conference questions and registrations.
• Manage registration inquiries, process and refund registrations, and produce registration reports.
• Collaborate with Meeting Strategists to create and maintain speaker letters, Power Points, websites, tent cards, and name badges.
• Create and manage detailed speaker, attendee, and hotel rooming lists in Excel.
• Develop and analyze feedback from post-event surveys.
• Ensure all assignments/projects are completed accurately and efficiently, with follow-through to timely actions.
• Produce accurate, properly formatted documents and reports under tight time constraints.
• Provide onsite assistance at conferences and events as needed.
• Establish and maintain effective professional relationships with all levels of management, staff, external agents, and companies.
• Proactively assist the EVP and team in completing responsibilities and addressing requests.

• Bachelor’s degree from an accredited university.
• 1–2 years of experience (corporate/association event experience is a plus).
• Excellent organizational, time management, written, and verbal communication skills.
• Strong project management skills with the ability to manage multiple concurrent projects on tight deadlines.
• Technical skills include full working knowledge of Microsoft Office Suite and Zoom; familiarity with database use and functionality.
• Proficiency in Excel and Cvent is required.
• Attention to detail and accuracy in proofreading.
• Ability to prioritize tasks/workload and anticipate conflicts.
• Flexible work schedule; occasional overtime may be required during busy periods.
• Commitment to superior customer service with internal management, staff, and outside clients.
• Strong work ethic: punctuality, effectiveness, persistence, and commitment.

SIFMA is the leading trade association for broker-dealers, investment banks, and asset managers operating in the U.S. and global capital markets. We advocate on legislation, regulation, and business policy affecting retail and institutional investors, equity and fixed income markets, and related products and services. We provide a forum for industry policy and professional development and are the U.S. regional member of the Global Financial Markets Association (GFMA).

SIFMA has offices in New York and Washington, D.C. For more information, visit sifma.org.

• Medical, dental, and vision insurance plans
• Life and AD&D insurance
• Short-term and long-term disability insurance
• 401(k) with strong employer contribution
• Generous paid time off and holidays
• Remote work eligible (up to 2 days per week)
• Commuter subsidy

Note:

Benefits are based on current policies and SIFMA reserves the right to amend or modify benefits at any time.

Salary Range: $70,000 - $75,000

Please apply directly via our Careers Site or send your cover letter, resume, and salary requirements to careers and indicate “Conferences” in the subject line of your email.

Equal Opportunity Employer. SIFMA is an Equal Opportunity Employer and encourages interested individuals to apply.

Know Your Rights:
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, review the Know Your Rights notice from the Department of Labor.