Office Services Assistant-Bilingual Chinese speaking

Overview

Performs a variety of office services duties related to daily office operations. Receives direct incoming telephone calls to appropriate staff on a timely, responsive manner. Greets and provides direction to all visitors, as required. Works under general direction.

• Greets all visitors and ensures their registration on visitor log. Notifies appropriate staff members of visitor’s arrival.
• Receives all incoming telephone calls. Takes and completes messages and/or directs such calls to appropriate staff.
• Provides general clerical duties (i.e., photocopies, faxes and collates materials).
• Processes compliance related forms for status updates, such as in-active status, reactivation status and termination forms.
• Works collaboratively internally to process clearances for field staff who are requesting to return to work.
• Assists internally with audits, such as pulling employee related files.
• Handles incoming, sorting and outgoing of all mail and delivers mail interdepartmentally and inter-office at the scheduled times.
• Retrieves and stores supplies in the basement, keeping it organized and secure.
• Assists in the preparation, processing and logging of all supplies.
• Ensures a safe, clean, secure, and properly maintained work environment.
• Carries out light cleaning duties (mopping, cleaning kitchen, dusting).
• For Facilities only:
  Performs a variety of office support functions related to maintaining the office (i.e., changing light bulbs, minor repairs and furniture moving).
• Participates in special projects and performs other duties as assigned.

Education: High School Diploma or equivalent work experience required

Work Experience: Minimum two years’ experience preferred

Effective oral/written/interpersonal communication skills required

Ability to multi-task in a fast-paced environment required

USD $17.49 - $21.80 /Hr.

VNS Health is one of the nation’s largest nonprofit home and community-based health care organizations. Innovating in health care for more than 130 years, our commitment to health and well-being is what drives us — we help people live, age and heal where they feel most comfortable, in their own homes, connected to their family and community. On any given day, more than 10,000 VNS Health team members deliver compassionate care, unparalleled expertise and 24/7 solutions and resources to the more than 43,000 “neighbors” who look to us for care.

Powered and informed by data analytics that are unmatched in the home and community‑health industry, VNS Health offers a full range of health care services, solutions and health plans designed to simplify the health care experience and meet the diverse and complex needs of the communities and people we serve in New York and beyond.