Executive Assistant to Chief Digital Officer

Overview

The Chief Digital Officer leads the ongoing digital transformation of NYPL. The Executive Assistant to the Chief Digital Officer (CDO) provides comprehensive administrative support, ensures efficient use of the CDO’s time, and serves as a key liaison to internal and external stakeholders. The Executive Assistant works under the direction of the Chief of Staff, Digital and collaborates with other Executive Office Assistants, Trustees, and essential stakeholders.

• Act as primary staff to the Chief Digital Officer, including communication with internal and external executives, Library partners, assistants, and other partners
• Coordinate and manage the CDO’s calendar (in coordination with the Chief of Staff, Digital) and handle correspondence
• Maintain systems to manage information flow and store documents and materials
• Schedule and coordinate all meetings and special events involving the CDO, including logistics, catering, materials, tours, and guest liaison
• Organize and maintain electronic and physical files with confidentiality
• Draft, proofread, and edit documents, correspondence, and presentations for Board meetings
• Act as a liaison between the board and other departments
• Assist in preparing agendas, meeting materials, and minutes for board and committee meetings
• Assist in managing departmental budgets and expenses
• Support the CDO in donor relations activities and in Board of Trustees & Digital Committee presentations
• Assist with proposal writing, oversight and reporting; data analysis, research, drafting, writing, proofreading, and editing of reports, communications, and presentations
• Handle office management activities, including travel arrangements, expense reports, eTime approvals, equipment and technology maintenance and distribution, office supplies, petty cash, and purchase requisitions
• Provide backup support for other executive office assistants (e.g., supporting meetings, answering phones)
• Assist the President’s Office, Tisch Director, Mellon Director, and Chief Operating Officer on administrative items as needed, and support other Executive Assistants as required
• Assist with special projects and perform related duties as required

Required Education and Certifications

• Bachelor’s Degree

Required Experience

• Minimum of five years’ experience supporting senior executives or boards in a complex organization
• Experience managing confidential materials and sensitive correspondence

Required Skills

• Courteous and tactful communication with senior management and Library Trustees
• Ability to resolve problems independently
• Outstanding organizational and multitasking abilities with meticulous attention to detail
• Ability to maintain confidentiality with integrity and professionalism
• Experience using Google Suite, Microsoft Office, and other scheduling and presentation software
• Strong interpersonal, oral, and written communication skills; reliability, flexibility, and willingness to take on varied duties
• Ability to work well under pressure and meet tight deadlines
• Strong problem-solving skills and ability to anticipate executives’ needs

• Be Helpful
• Be Resourceful
• Be Curious
• Be Welcoming and Inclusive

• Onsite role; up to 5 days a week

• May require light lifting up to 20 lbs

• No

• Non-Union

• Non-Exempt

• Monday - Friday; 9–5

This job description represents the types and levels of responsibilities required and should not be construed as a declaration of all duties. Duties may change with Library priorities. Employees may be directed to perform related tasks as needed.

The New York Public Library Salary Statement

At the Library, pay transparency and pay equity are important for sourcing candidates and retaining employees. Salary determinations consider factors such as position requirements, skills, experience, education, scope and impact of the role, internal equity, and the candidate’s training and qualifications. No single factor is conclusive; the Library reserves the right to consider all relevant factors in accordance with policy. Union salaries are determined by collective bargaining agreements.