Enterprise Operations Coordinator at Boutique Insurance Firm in Midtown

Ourclient, a NYC-based insurance firm, is seeking an Enterprise Operations Coordinator to support enterprise initiatives, documentation workflows, and cross-functional execution. This role partners closely with the Chief of Staff to ensure operational follow-through, accurate documentation, and timely coordination across Legal, Compliance, Operations, Finance, and external partners. The ideal candidate brings strong organizational skills, sound judgment, and comfort working in a fast-paced environment.

This is a great opportunity to get involved and join a dynamic, quickly growing team!

• Support execution of enterprise initiatives by tracking action items, timelines, and deliverables.
• Maintain task lists, trackers, and status updates; escalate risks or delays as needed.
• Assist with preparation of materials, summaries, and documentation tied to operational priorities.
• Support the due diligence request process.
• Coordinate document workflows for operational and legal items, including TPAs, MSAs, service agreements, vendor paperwork, and internal approvals.
• Maintain version control, file organization, routing, and execution tracking.
• Ensure documentation is complete, accurate, and audit-ready.
• Assist with regulatory filings, licensing submissions, and required documentation by coordinating with internal teams and external counsel.
• Maintain checklists, calendars, and trackers to ensure deadlines are met.
• Support internal reviews and audits by organizing records and supporting documentation.
• Liaise with Legal, Compliance, Operations, Finance, and external partners to support process flow.
• Schedule working sessions, prepare agendas, capture notes, and track follow-up items.
• Ensure communication and next steps are clearly documented.
• Provide targeted administrative support to the Chief of Staff, including meeting prep and follow-up.
• Assist in building and maintaining templates, trackers, and checklists to support repeatable processes.
• Handle sensitive information with discretion and professionalism.
• Ad hoc projects and special assignments as requested.

• 3–5+ years of experience in an operations, administrative, project coordination, or similar role — out of the insurance industry is a plus!
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and sound judgment when handling confidential information.
• Clear written communication skills and comfort coordinating across teams.
• Experience managing document-heavy workflows; exposure to agreements or regulated processes is a plus.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint), Teams, and shared file systems.
• Reliable, proactive, and comfortable working in a fast-paced environment.

$90-$110K (DOE) + discretionary bonus opportunity + great benefits + excellent PTO + perks

8:30am-5:30pm with flexibility