Executive Personal Assistant

Overview

A New York–based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow.

Salary
: $110,000–$120,000 base DOE + discretionary bonus + full benefits

Location
:
New York, NY | Full-time in-office (Midtown East);
Typical hours: 9am-6pm

• Provide high-level administrative support to the principals
• Manage complex, multi–time zone calendars; prioritize meetings and proactively resolve scheduling conflicts
• Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes
• Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed
• Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts
• Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials
• Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly
• Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams)
• Manage dining reservations, gifting, and lifestyle logistics
• Ensure travel and day-to-day needs run seamlessly

• 3–5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment
• Exceptionally organized, discreet, and service-oriented
• Flexible, proactive, and able to anticipate evolving preferences
• Polished, emotionally intelligent, and calm under pressure
• Tech-savvy and confident managing multiple priorities