Office Administrator

Harmon, Inc.

Office Administrator for the Harmon business will manage regional administrative processes and act as the first point of contact for our office. In this role, you will fulfill key business administrative processes including payroll, invoicing, shipping, field employee management and onboarding. You will coordinate with on- and off-site teams across the organization to drive accurate and on time administrative, office, and project support.

You will regularly communicate to multiple stakeholders, internally and externally, at all levels of the organization.

• Serve as the primary administrative support for the office, creating a welcoming, professional, and well-organized environment for employees, customers, and visitors.
• Coordinate day to day office operations including meeting scheduling, lunch coordination, event planning, and general office organization.
• Support payroll processes for both office and field staff by partnering with internal teams to ensure accuracy, timeliness, and proper documentation.
• Assist with billing and project administration by tracking documentation, coordinating with project managers and project accounting, and collecting required backups such as waivers and notarized forms, including compliance with state and municipal requirements.
• Provide administrative support to field staff, including coordination of travel logistics and related needs.
• Communicate directly with customers in a professional, courteous, and service oriented manner, both verbally and in writing.
• Maintain accurate records, meeting notes, and documentation while proactively identifying issues and taking ownership to drive solutions.
• Support leadership and office teams by gathering and organizing critical information related to customers, projects, costs, and employees.

• Associate's degree (A.A.) or equivalent from two-year college or technical school
• Minimum of 5 years' related experience and/or training; or equivalent combination of education and experience.
• Construction industry experience strongly preferred

Strengths that are important to Harmon

• Collaborate: Encourage collaboration with your peers and leaders
• Do the right thing: Deliver excellence, treat each other with respect
• Value a balanced life: Reward each other's contributions and cultivate a welcoming environment
• Focus on results: Maintain a strong desire to execute through customer focus and attention to detail
• Be flexible: Adjust quickly and effectively to shifts in business and project needs
• Attain clarity and alignment: Ensure you have clarity and alignment before moving forward

Strengths that are important for your position

• Problem solving – Be able to make decisions based on information provided
• Extreme Ownership – Take full responsibility for results, regardless of the outcome
• Ethics – High level of professional integrity, honesty, and personal credibility
• Communication – Write clear, concise, readable notes and other correspondence using proper industry language and terms
• Time Management – Effectively manage time to meet deadlines with a sense of urgency
• Discretion – Use judgment to drive solutions and protect confidentiality

This is a fully in-office position with an hourly rate of $36.00/hr-$40.00/hr.

• Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)
• Incentive Plans
• 401(k) with employer contribution and match
• Employee Stock Purchase Plan with employer match
• Paid Time Off (Vacation and Sick Time)
• Paid Holidays
• Tuition Reimbursement Program
• Employee Assistance Program (EAP)
• Wellness Program
• Training and Career Progression

Apogee and our brands are an Equal Opportunity Employer.