Executive Personal Assistant

Location: Tristate Area but Varies (Primary residence + travel)

Compensation: Competitive; based on experience

Benefits: Full benefits package including health insurance and paid vacation

We are seeking an exceptional Executive Personal Assistant to support an ultra-high-net-worth principal(s) in a fast-paced, high-trust environment. This role requires absolute discretion, operational excellence, and a true 24/7 service mindset. The ideal candidate is highly organized, emotionally intelligent, resourceful, and comfortable operating seamlessly in the worlds of private wealth, luxury travel, and high-profile individuals.

This is not a traditional administrative role. You will serve as a trusted extension of the principal, managing both personal and professional logistics with precision, confidentiality, and calm under pressure.

• Manage complex calendars across multiple time zones
• Act as primary gatekeeper for scheduling, communications, and priorities
• Coordinate with household staff, security, drivers, pilots, property managers, and vendors
• Handle sensitive personal matters with professionalism and confidentiality

• Book and manage all travel arrangements, including private aviation
  , yachts, luxury accommodations, and international itineraries
• Prepare detailed travel briefs and contingency plans
• Coordinate visas, passports, customs, and security protocols
• Oversee inventory and operations across multiple residences
• Coordinate maintenance, renovations, staffing, and seasonal readiness
• Manage household budgets, invoices, and expense tracking
• Ensure properties are consistently guest-ready and principal-ready

• Personal shopping and sourcing (luxury goods, wardrobe, gifts, specialty items)
• Event support and coordination
• Vendor research and relationship management
• Lifestyle management and special projects

• Serve as a professional representative of the principal in interactions with staff, partners, and external stakeholders
• Navigate high-profile environments with polish and discretion
• Read the room and adapt communication style when working with UHNW individuals, executives, and celebrities

• 5+ years of experience as an Executive Personal Assistant, Chief of Staff, or senior-level PA supporting UHNW individuals, family offices, or high-profile executives
• Proven experience booking and managing private travel
• Demonstrated ability to operate with extreme discretion and confidentiality
• Exceptional organizational and time-management skills
• High emotional intelligence and situational awareness
• Strong problem-solving ability under pressure
• Tech-savvy (calendar systems, travel platforms, expense management, document handling)
• Flexible schedule with true 24/7 mentality
• Willingness to travel as needed

• Background in luxury services, hospitality, entertainment, or private wealth environments
• Experience working with security teams and NDAs
• Calm, polished, and unflappable demeanor
• Proactive, resourceful, and solutions-oriented
• Strong written and verbal communication skills
• Competitive compensation based on experience and scope of responsibility
• Full benefits package (health insurance, paid vacation, and additional benefits)
• Long-term growth potential for the right candidate