Executive Assistant

Executive Assistant, Experiential Marketing

Location: New York City (Flatiron District)

Work Schedule: Hybrid (4 days in office, 1 remote)

Hours: 9:30 AM – 6:30 PM, with flexibility as needed

Experience Level: 2–3 years

Salary Range - $65,000 annually
, commensurate with experience and qualifications.

Interluxe Group powers the business of luxury experiential marketing and events, creating authentic, unforgettable moments that forge stronger human connections. Founded in 2008, we partner with many of the world’s most iconic brands across automotive, fashion, hospitality, and lifestyle—empowering them to shape culture and captivate audiences worldwide.

As a leading experiential and communications agency, Interluxe Group specializes in brand strategy, creative storytelling, events, and prospecting client acquisition that deliver measurable business results. Interluxe Group brings exceptional insight, influence, and creativity to every engagement—while making a positive impact on our clients, our industry, and each other.

Following our expansion through strategic partnerships in digital, PR, and analytics, Interluxe Group is entering its next phase of accelerated growth and innovation.

We are seeking a highly organized and proactive Executive Assistant to support our President of Experiential Marketing
. This role is ideal for a detail-oriented professional who thrives in a fast-paced, creative environment and enjoys being a trusted partner to an entrepreneurial senior leader. While the primary focus is executive support, this position will also provide light administrative support to the broader office as needed.

An interest in events or experiential marketing is strongly preferred, though candidates from all professional backgrounds are encouraged to apply.

• Manage complex and dynamic calendars, including scheduling internal meetings, external calls, and cross-functional sessions
• Coordinate domestic and occasional international travel, including flights, hotels, ground transportation, and detailed itineraries
• Prepare and submit expense reports via Ramp accurately and in a timely manner
• Serve as a key point of contact for internal teams and external partners on behalf of the President
• Provide administrative and coordination support on assigned projects, including tracking timelines, preparing materials, and following up on action items as directed
• Assist with planning and logistics for meetings and client events, including scheduling, vendor coordination, and day-of support under guidance from leadership

• Assist with meeting preparation, materials, and follow-ups
• Provide ad hoc administrative support to the Experiential Marketing leadership team and NYC office as needed
• Help ensure the office runs smoothly, including coordination with vendors or facilities when required

• Anticipate needs, identify efficiencies, and proactively solve problems
• Handle confidential information with discretion and professionalism

• 2–3 years of experience as an Executive Assistant, Administrative Assistant, or similar support role
• Proven experience managing calendars, travel arrangements, and expenses for senior-level executives
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize effectively and adapt to changing demands
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office
• Interest in events, experiential marketing, or creative industries is a plus

• A collaborative and creative work environment within the experiential marketing industry
• Exposure to high-profile projects and events
• Hybrid work schedule with a strong in-office culture
• Opportunity to grow alongside a dynamic leadership team
• Medical, Dental, Vision and unlimited PTO policy