Executive Assistant

Location: New York, NY (In-Person Preferred)

Industry: Technology / B2B Software

Our client is a growing technology company developing software-enabled solutions for organizations operating in regulated environments. Their products help teams improve operational visibility, reduce manual processes, and maintain compliance  the business continues to expand, the company is adding dedicated support to its executive leadership team.

This Executive Assistant role is a highly trusted position supporting senior leadership. The individual will work closely with executives on daily operations while also contributing to longer-term initiatives across planning, coordination, and execution. The role offers exposure to decision-making and company-building in a fast-paced, evolving organization.

• Manage executive calendars, schedule meetings, and coordinate priorities
• Ensure timely communication, follow-ups, and preparation for key meetings
• Support planning and tracking of projects, goals, and ongoing initiatives
• Prepare agendas, capture meeting notes, and drive completion of action items
• Assist with special projects related to hiring, reporting, research, and internal initiatives
• Act as a point of coordination between executives, internal teams, and external contacts
• Maintain organized systems for documents, workflows, and recurring tasks
• Identify inefficiencies and help improve processes over time
• Provide occasional assistance with personal scheduling or logistics to support executive focus

• 2+ years of experience in executive support, operations, coordination, or similar roles
• Strong organizational skills with consistent attention to detail
• Clear, professional written and verbal communication skills
• Ability to work independently and manage shifting priorities
• Comfort operating in environments with evolving processes
• Proficiency with common productivity tools (e.g., Google Workspace, Slack, task management tools, AI tools)
• High level of discretion and ability to handle sensitive information
• Proactive, dependable, and solutions-oriented working style
• Interest in technology, business operations, or startup environments
• Full healthcare coverage
• 401K
• Unlimited PTO and sick days — because balance matters.